Recruitment Onboarding Coordinator

1 month ago

Syracuse, United States Loretto Full time

**On-site position in Syracuse, NY.


The Recruitment Coordinator supports the hiring and onboarding processes from beginning to end, including assisting new hires with onboarding paperwork, candidate prescreens, compiling employee files, and managing the flow of hiring paperwork.


General Duties:

  • Updates the applicant tracking database daily regarding appointments and the applicant's progress through the onboarding process. This includes health office, drug test, new employee orientation (NEO), and compliance information.
  • Processes and reviews screening requirements such as references, health care compliance (OIG, OMIG, SAM), initial background checks, department of health criminal history record checks, education requirements, and certification/license requirements.
  • May assist the recruiters with tasks including job postings and pre-screening applicants.
  • Assists the front desk in providing excellent customer service to employees and new hires.
  • Directs employee inquiries to appropriate human resource staff that may not be answered at the front desk. Distributes departmental mail and other correspondence.
  • Has a basic understanding of all human resource tasks.
  • Prints employee badges and maintains an access control system.
  • Fosters open communication with hiring managers, recruiters and generalists regarding candidates for onboarding.


Compliance Duties:

  • Ensures certifications and professional licenses are verified, current and that the appropriate records are kept for clinical employees. Tracks expiration or renewal dates, and follows up with employees and/or managers to prevent lapses in certification. Verifies CNA trainee licenses. Ensures that all certification requirements are complete.
  • Maintains CHRC (Criminal History Record Checking) and Home Care Registry databases. Adds, updates, or removes new hires, name changes, transfers, terminations, and reinstatements within established timeframes.
  • Tracks and manages monthly CNA, LPN, and RN license renewals.
  • Assists in responding to information requests and audits conducted by federal and state agencies, including preparation of responses and coordination with agency representatives, business entities, and internal and external legal counsel.
  • Audits HR files and data for accuracy, integrity, and compliance at all sites. Ensures information collected is complete, accurate and filed in compliance with employment policies as well as federal, state and regulatory agency requirements. Supports requests for HR information needed for government inspections and surveys.
  • Maintains the confidentiality of employee and applicant information.
  • Keeps current knowledge of applicable labor and employment laws. Ensures corporate policy/procedure and third party agency regulations are adhered to.


Qualifications:

  • Minimum High School Diploma Required, Associates/Bachelor's Degree preferred
  • Minimum of 2 years of human resources and/or customer service experience preferred
  • Strong organizational and multitasking skills.
  • Strong written and oral communication skills.
  • Strong interpersonal and customer service skills.
  • Proficient in MS Office applications.


An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

  • Recruitment Onboarding Coordinator

    1 month ago

    Syracuse, United States Loretto Full time

    **On-site position in Syracuse, NY. The Recruitment Coordinator supports the hiring and onboarding processes from beginning to end, including assisting new hires with onboarding paperwork, candidate prescreens, compiling employee files, and managing the flow of hiring paperwork.General Duties: Updates the applicant tracking database daily regarding...

  • Client Onboarding Project Coordinator

    5 days ago

    Syracuse, New York, United States w3r Consulting Full time

    Key Responsibilities: Gather and assess information from new clients, ensuring all documentation, rates, and billing details are accurately reviewed for onboarding. Manage smaller client groups, meticulously checking all paperwork for accuracy, and organizing kickoff meetings with necessary internal stakeholders to facilitate a smooth initiation process....

  • Training Center Coordinator

    21 hours ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job OverviewWe are seeking a highly skilled and organized Training Center Coordinator to join our team at CPS Recruitment. As a key member of our organization, you will be responsible for overseeing training programs, managing logistics, and ensuring the smooth delivery of training courses.Key ResponsibilitiesOversee the development and implementation of...

  • Program Coordinator for Fellowship Initiatives

    5 days ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job OverviewCPS Recruitment is seeking a Program Coordinator for Fellowship Initiatives to join a vital medical office. This role is crucial for the efficient management of daily operations within the division and plays a key role in supporting the Fellowship/Residency Program.CompensationThe compensation for this Program Coordinator for Fellowship...

  • Program Coordinator

    18 hours ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at CPS Recruitment. As a Program Coordinator, you will play a vital role in the day-to-day operations of our state programs, ensuring regulatory compliance and providing exceptional customer service.Key ResponsibilitiesProgram CoordinationCreate, execute,...

  • Office Coordinator

    5 days ago

    East Syracuse, New York, United States LHH Recruitment Solutions Full time

    Position OverviewLHH Recruitment Solutions is seeking a skilled Office Coordinator for a temporary engagement. Role: Office CoordinatorLocation: Remote with occasional onsite requirementsSchedule: Monday to Friday, 8 AM to 5 PMCompensation: $25.62 per hourContract Duration: 6 months with potential for extension or transition to permanent employment Key...

  • Inventory Coordinator

    4 hours ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job Summary:CPS Recruitment is seeking a skilled Procurement Specialist to manage inventory and product sourcing for a major food service redistribution company. The ideal candidate will have a deep understanding of market dynamics and industry segments, as well as strong leadership and communication skills.Key Responsibilities:Market Strategy: Develop and...

  • Administrative Support Specialist

    4 days ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job OverviewWe are in search of a meticulous and efficient Administrative Support Specialist to join our dynamic team at a leading Emergency Services organization. This role is essential in facilitating the seamless functioning of our operations.Key Responsibilities:Oversee all telephone communications, ensuring timely responses to voicemails.Manage incoming...

  • Facilities Finance and Operations Coordinator

    3 weeks ago

    Syracuse, New York, United States JCSI Full time

    JLL - Facilities Finance & Operations CoordinatorCompany Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you.Position Summary: As a Facilities Finance...

  • Office Administrator

    2 days ago

    Syracuse, United States CPS Recruitment Full time

    Office Administrator$22+/hr DOEWe are seeking a dedicated and organized Office Administrator to support an exceptional Emergency Services organization in the Syracuse, NY area. The Office Administrator will be responsible for a wide range of administrative duties and will play a crucial role in ensuring the smooth operation of the department.Key...

  • Facilities Finance and Operations Coordinator

    3 weeks ago

    Syracuse, United States JCSI Full time

    JLL - Facilities Finance & Operations CoordinatorCompany Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you.Position Summary: As a Facilities Finance...

  • Route Coordinator

    3 weeks ago

    Syracuse, United States Upstate Niagara Cooperative, Inc. Full time

    As employees of a farmer-owned cooperative, we come to work every day trying to honor the tireless effort and care these farming families put in every day, all day, 365 days a year. Our farmer-owners tend to think in generations, with some of our farms being run by the same families for over a century. We carry this approach into our business, knowing that...

  • Facilities Finance and Operations Coordinator

    3 weeks ago

    Syracuse, United States JCSI Full time

    JLL - Facilities Finance & Operations CoordinatorCompany Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you.Position Summary: As a Facilities Finance...

  • Facilities Finance and Operations Coordinator

    3 weeks ago

    Syracuse, United States JCSI Full time

    Job DescriptionJob DescriptionJLL - Facilities Finance & Operations CoordinatorCompany Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you.Position...

  • Facilities Finance and Operations Coordinator

    3 weeks ago

    Syracuse, United States JCSI Full time

    JLL - Facilities Finance & Operations CoordinatorCompany Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you.Position Summary: As a Facilities Finance...

  • Facilities Finance and Operations Coordinator

    2 weeks ago

    Syracuse, United States JCSI Full time

    JLL - Facilities Finance & Operations Coordinator Company Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you. Position Summary: As a Facilities Finance...

  • Ink Technician

    1 month ago

    Syracuse, United States CPS Recruitment Full time

    Job DescriptionJob DescriptionInk TechnicianMonday – Thursday, 5:00 AM – 3:30 PM$20-22/hr DOECPS Recruitment is working with a well-respected Syracuse area printing company to find an Ink Technician. In this role, you will support the ink department to ensure efficient and uninterrupted press operations. Under the guidance of the Ink Technician Lead, you...

  • Production line workers

    4 days ago

    Syracuse, United States CPS Recruitment Full time

    Job DescriptionJob DescriptionProduction AssociatesHOURS 1st Shift - Monday-Thursday, Some Fridays and Saturdays may be requiredPAY RATE: $17.25 /hr. plus some positions may offer a $1.50/hr shift differential CPS Recruitment is currently seeking Production workers to join a Syracuse area company! This is a temp-to-hire opportunity!Be a part of an ever...

  • Factory Production Associates

    4 days ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job OverviewCPS Recruitment is currently in search of dedicated Production Associates to join a dynamic manufacturing team. This role offers a temp-to-hire opportunity, providing a chance to grow within a reputable organization.Work Schedule:1st Shift - Monday to Thursday, with occasional Fridays and Saturdays required.Compensation:The pay rate starts at...

  • Manufacturing Team Members

    4 days ago

    Syracuse, New York, United States CPS Recruitment Full time

    Job OverviewCPS Recruitment is actively seeking Production Line Workers to join a dynamic team in the Syracuse area. This role offers a temp-to-hire opportunity with a focus on growth and development.Work Schedule:1st Shift - Monday to Thursday, with potential for some Fridays and Saturdays.Compensation:Starting pay rate is $17.25 per hour, with certain...