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Recruitment Onboarding Coordinator
1 month ago
**On-site position in Syracuse, NY.
The Recruitment Coordinator supports the hiring and onboarding processes from beginning to end, including assisting new hires with onboarding paperwork, candidate prescreens, compiling employee files, and managing the flow of hiring paperwork.
General Duties:
- Updates the applicant tracking database daily regarding appointments and the applicant's progress through the onboarding process. This includes health office, drug test, new employee orientation (NEO), and compliance information.
- Processes and reviews screening requirements such as references, health care compliance (OIG, OMIG, SAM), initial background checks, department of health criminal history record checks, education requirements, and certification/license requirements.
- May assist the recruiters with tasks including job postings and pre-screening applicants.
- Assists the front desk in providing excellent customer service to employees and new hires.
- Directs employee inquiries to appropriate human resource staff that may not be answered at the front desk. Distributes departmental mail and other correspondence.
- Has a basic understanding of all human resource tasks.
- Prints employee badges and maintains an access control system.
- Fosters open communication with hiring managers, recruiters and generalists regarding candidates for onboarding.
Compliance Duties:
- Ensures certifications and professional licenses are verified, current and that the appropriate records are kept for clinical employees. Tracks expiration or renewal dates, and follows up with employees and/or managers to prevent lapses in certification. Verifies CNA trainee licenses. Ensures that all certification requirements are complete.
- Maintains CHRC (Criminal History Record Checking) and Home Care Registry databases. Adds, updates, or removes new hires, name changes, transfers, terminations, and reinstatements within established timeframes.
- Tracks and manages monthly CNA, LPN, and RN license renewals.
- Assists in responding to information requests and audits conducted by federal and state agencies, including preparation of responses and coordination with agency representatives, business entities, and internal and external legal counsel.
- Audits HR files and data for accuracy, integrity, and compliance at all sites. Ensures information collected is complete, accurate and filed in compliance with employment policies as well as federal, state and regulatory agency requirements. Supports requests for HR information needed for government inspections and surveys.
- Maintains the confidentiality of employee and applicant information.
- Keeps current knowledge of applicable labor and employment laws. Ensures corporate policy/procedure and third party agency regulations are adhered to.
Qualifications:
- Minimum High School Diploma Required, Associates/Bachelor's Degree preferred
- Minimum of 2 years of human resources and/or customer service experience preferred
- Strong organizational and multitasking skills.
- Strong written and oral communication skills.
- Strong interpersonal and customer service skills.
- Proficient in MS Office applications.
An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.
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