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Facilities Finance and Operations Coordinator

2 months ago

Syracuse, United States JCSI Full time

JLL - Facilities Finance & Operations Coordinator

Company Overview: At JLL, we celebrate your unique talents and are committed to providing you with the resources, knowledge, and opportunities to succeed. Whether you aim to advance your career, broaden your expertise, or deepen your skills, JLL is the place for you.

Position Summary: As a Facilities Finance and Operations Coordinator, you will play a crucial role in managing our Computerized Maintenance Management System (CMMS) and Facility Service Request (FSR) systems. You will oversee the financial administration of facility operations, ensuring data integrity, process optimization, and compliance with client standards. This role requires a blend of technical aptitude, financial acumen, and exceptional communication skills.

Key Responsibilities:

  • System Administration & Configuration:

    • Manage and configure the CMMS (Corrigo) to support facility operations.

    • Ensure data integrity, system updates, and user support for both internal teams and clients.

    • Oversee the administration of a $1.2 million chargeback process.

    • Provide advanced user training and onboarding for new hires.

  • Financial Oversight:

    • Utilize existing General Ledger accounts within CMMS to manage chargeback accounting and budgeting.

    • Produce and analyze monthly, quarterly, and annual reports on work order activity, service level compliance, and labor reporting.

    • Assist in the development of annual Tradesmen rates in collaboration with the Corrigo team.

  • Client & Vendor Management:

    • Act as a point of contact for client queries, ensuring timely and accurate resolution.

    • Coordinate with vendors and service providers to execute facility work with minimal disruption.

    • Maintain compliance with client contracts and exceed key performance indicators.

  • Operational Support:

    • Collaborate with Facility and Operations Managers to optimize maintenance schedules and processes.

    • Develop and deploy audit forms and inspection tools for facility assessments.

    • Coordinate campus events and site emergencies with relevant stakeholders.

  • Documentation & Compliance:

    • Maintain and update system documentation, including onboarding materials and contract updates.

    • Ensure compliance with safety standards and manage Personal Protective Equipment (PPE) chargebacks.

Qualifications:

  • Associate's or Bachelor’s degree in Facilities, Property, Business, or a related field.

  • Minimum of 5 years of experience managing CMMS/work order applications with a focus on performance analytics.

  • Strong analytical skills and proficiency in MS Office Suite, particularly Excel.

  • Experience with SmartSheet, MS SharePoint, and data visualization tools is preferred.

  • Excellent verbal, written, and interpersonal skills.

  • Proven ability to manage multiple tasks and work under tight deadlines with minimal supervision.

  • Prior experience with JLL Next Generation Maintenance is a plus.

Salary: $65k-80k

Why Join JLL?

  • Career Growth: Explore opportunities to advance within the company and develop your career.

  • Innovation: Be part of a team that drives innovation and process improvements.

  • Culture: Work in a supportive environment that values teamwork, ethics, and excellence.

Join JLL and be a part of a dynamic team where your contributions make a difference. Apply today to own your success with us