Administrative Support Specialist

2 weeks ago


Syracuse, New York, United States CPS Recruitment Full time
Job Overview

We are in search of a meticulous and efficient Administrative Support Specialist to join our dynamic team at a leading Emergency Services organization. This role is essential in facilitating the seamless functioning of our operations.

Key Responsibilities:
  • Oversee all telephone communications, ensuring timely responses to voicemails.
  • Manage incoming mail and multiple email accounts effectively.
  • Maintain inventory of office supplies, including procurement when necessary.
  • Administer access control systems, including the issuance of key fobs for events.
  • Coordinate meeting room schedules and training calendars.
  • Assist in organizing meetings and events, ensuring all logistics are handled.
  • Document and distribute minutes from meetings.
  • Schedule and oversee building maintenance and repairs.
  • Handle accounts payable functions, including processing purchase orders and payments.
  • Maintain comprehensive vendor and employee records, assisting with onboarding processes.
  • Manage accident notifications and maintain pager inventory.
  • Prepare and submit reports to appropriate authorities.
  • Support budgeting activities as needed.
  • Provide notarization services for documents when required.
Qualifications:
  • Demonstrated experience in office administration or a related discipline.
  • Exceptional communication and organizational abilities.
  • Proficient in Microsoft Office Suite and relevant software applications.
  • Capable of multitasking and prioritizing effectively.
  • Strong attention to detail and commitment to accuracy.
  • Familiarity with budgeting processes is advantageous.
  • Notary certification is preferred.

If you possess a proactive mindset and a keen eye for detail, we invite you to explore this opportunity with us.



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