Office Operations Manager
4 weeks ago
Our client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of the district's operations. This position is based on-site. If this sounds like a fit for you, please apply to this job post
Location: Melrose Park, IL
Industry: Construction
Key Responsibilities:
Administrative & Financial Management
- Oversee administrative functions, including payroll, accounts payable/receivable, and contracts, ensuring accuracy, timely completion, and compliance with company policies and GAAP.
- Prepare and manage overhead budgets and forecasts with the District Business Manager, ensuring accurate reporting and cost control.
Team Leadership & Operational Efficiency
- Supervise, train, and develop administrative staff, managing hiring and performance to ensure productivity and engagement.
- Participate in business unit management meetings, providing input on business administration processes and updates on operational performance.
- Manage the timely processing of accounting and job cost information to maintain internal controls and meet monthly close deadlines.
Vendor, Customer Relations & Compliance
- Serve as the primary contact for vendors, suppliers, and customers, addressing inquiries and resolving issues.
- Supervise the execution of contracts, insurance certificates, and bonds, ensuring compliance with legal and company standards.
- Review and approve accounts payable invoices within designated limits to ensure accuracy and proper authorization.
Additional Duties
- Ensure compliance with all government regulations and perform other duties as required, including tasks outlined within the business unit position scorecard.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.
- 8+ years of administrative, supervisory, management, and payroll accounting experience, ideally in a union environment within the construction management industry.
- Proficient understanding of GAAP and regulatory requirements.
- Strong proficiency in MS Office Suite and familiarity with industry ERP systems, preferably Rhumbix or Coins.
- Excellent communication, organizational, and problem-solving skills.
- Self-motivated with strong leadership abilities and the capacity to multitask and prioritize effectively.
- Ability to travel occasionally for meetings and events.
- High degree of professionalism when representing the company.
Note: The above description outlines the key responsibilities and qualifications for this role and is not intended to be all-inclusive.
ABOUT ACCURATE PERSONNEL
Do you need your next job fast? Accurate Personnel is here to help As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has been a provider of temporary job services and direct hire search for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today
—
Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.
-
Office Operations Manager
4 weeks ago
Melrose Park, United States Anning-Johnson Company Full timeJob DescriptionJob DescriptionTitle: Office Operations ManagerReports To: Business Unit Leader (District Vice President)Supervises: YesFLSA: ExemptPOSITION SUMMARYThe Office Operations Manager is an indispensable and trusted business partner to the business unit “district” leader. This position is responsible for the direct supervision of the...
-
Office Operations Manager
6 days ago
Melrose Park, United States Accurate Personnel Full timeOur client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of...
-
Office Operations Manager
4 weeks ago
Melrose Park, United States Accurate Personnel LLC Full timeOur client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of...
-
Logistics Operations Manager
2 weeks ago
Melrose Park, Illinois, United States Ryder System Full timeJob OverviewAs a key player in our logistics operations, the Logistics Operations Manager oversees the financial, operational, and personnel management of multiple accounts within the organization. This role is pivotal in ensuring the profitable retention and expansion of business operations while meeting essential financial, employee, safety, and customer...
-
Maintenance Operations Manager
5 hours ago
Melrose Park, Illinois, United States Kerry Full timeAbout KerryKerry is a leading global taste and nutrition company that partners with customers to create healthier, tastier, and more sustainable products consumed by billions of people worldwide. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition.Job SummaryWe are seeking a skilled Maintenance Supervisor to lead...
-
Manufacturing Operations Manager
5 days ago
Melrose Park, Illinois, United States Kerry Full timeAbout KerryKerry is a leading global taste and nutrition company that partners with customers to create healthier, tastier, and more sustainable products for the food, beverage, and pharmaceutical industries.Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition.Job SummaryThe Line Supervisor is a key leadership...
-
Operations Manager
2 months ago
Melrose Park, Illinois, United States Land O'Lakes Inc. Full timeOperations Manager - Dairy ManufacturingThis individual will manage a 24x7 operation mentoring, coaching and training team members to develop effective and efficient teams. Ensure appropriate, effective communication within teams, across teams and to management as well as support areas. Develop flexible, multi-skilled team members to enable movement of...
-
Dental Office Manager
4 weeks ago
Melrose, United States Mindcircuit Inc Full time $60,000 - $80,000Job DescriptionJob DescriptionDental Office ManagerResponsibilitiesAlong with the administration and clinical team members, opening the office and making sure that all team members perform delegated opening tasks.Leading Morning Huddles, Meetings, and Team Trainings and ensuring each team member presents their responsibilities (Scheduling coordinator,...
-
Medical Office Manager
3 months ago
Baldwin Park, United States Solo Medical Office Full timeJob DescriptionJob DescriptionWe are seeking a Medical Office Manager strong background for Restructure and Reorganize Medical Office , followed by implementation of tools, and procedures with staff to carry it out. Once structure is in place, you will interview and assist in decision of hiring staffINTERVIEWS START JUNE 22 WEDNESDAY Responsibilities:Assist...
-
Maintenance Operations Manager
1 week ago
Melrose Park, Illinois, United States Judge Direct Placement Full timeJob Title: Maintenance ManagerJudge Direct Placement is seeking a seasoned Maintenance Manager with expertise in plastics blow molding to oversee maintenance operations and ensure optimal equipment performance.Key Responsibilities:Lead and Supervise: Direct and manage the maintenance team, equipment, and parts to ensure efficient operations.Provide Guidance:...
-
Maintenance Operations Manager
3 hours ago
Melrose Park, Illinois, United States The Judge Group Full timeAbout The Judge GroupThe Judge Group is seeking a highly skilled and experienced Maintenance Manager to join our team. As a key member of our operations team, the Maintenance Manager will play a critical role in ensuring the optimal performance of our equipment and facilities.Key Responsibilities:Lead the Maintenance Team: Direct and coach a team of...
-
Front Office Operations Manager
2 days ago
Menlo Park, California, United States Hotel Nia Full timeJob SummaryWe are seeking a highly skilled and experienced Front Office Operations Manager to join our team at Hotel Nia. As a key member of our hotel operations team, you will be responsible for overseeing the front office operations, supervising front office staff, and ensuring exceptional guest service and sustainability standards.Key...
-
Warehouse Operations Manager
5 days ago
Melrose Park, Illinois, United States Albertsons Companies Full timeJob SummaryWe are seeking a highly skilled Warehouse Superintendent to oversee the daily operations of our Distribution Center. As a key member of our team, you will be responsible for ensuring the efficient and accurate receipt, storage, and shipment of merchandise.Key ResponsibilitiesSupervise warehouse activities to ensure compliance with company policies...
-
Administrative Operations Supervisor
2 weeks ago
Melrose Park, Illinois, United States Accurate Personnel LLC Full timePosition Overview:Our client is seeking an Office Operations Manager who will play a crucial role in supporting the district leader by overseeing the administrative office personnel. This position is essential for ensuring the effective and professional management of the district's operations. The role requires on-site presence.Location: Melrose Park,...
-
Administrative Operations Supervisor
1 week ago
Melrose Park, Illinois, United States Accurate Personnel LLC Full timePosition Overview:Our client is seeking a dedicated Office Operations Manager who will play a crucial role in supporting the district leader and ensuring the effective management of the administrative office team. This position is essential for maintaining the operational integrity of the district's functions.Location: Melrose Park, ILIndustry:...
-
Healthcare Office Administrator
1 week ago
Baldwin Park, California, United States Solo Medical Office Full timeJob OverviewWe are looking for a skilled Healthcare Office Administrator with a robust background in restructuring and optimizing medical office operations. The role involves the implementation of effective tools and procedures alongside the team to enhance workflow. Once the new structure is established, you will be responsible for interviewing and...
-
Administrative Operations Supervisor
1 week ago
Melrose Park, Illinois, United States Accurate Personnel LLC Full timePosition Overview:Our client is seeking a dedicated Office Operations Manager who will play a crucial role in supporting the district leader and ensuring the effective management of the administrative office team. This position requires a proactive approach to facilitate daily operations and maintain a professional work environment.Location: Melrose Park,...
-
Financial Operations Coordinator
5 days ago
Deer Park, Texas, United States Accounting Office Full timeJob DescriptionWe are seeking a detail-oriented and organized Administrative Assistant Bookkeeper to support the financial operations of our company, Accounting Office. The ideal candidate will be responsible for ensuring accurate and timely financial reporting, maintaining compliance with accounting principles and regulations, and contributing to the...
-
Administrative Operations Supervisor
2 weeks ago
Melrose Park, Illinois, United States Accurate Personnel LLC Full timePosition Overview:Our client is seeking an Office Operations Manager in Chicago who will play a crucial role as a dependable partner to the district leader. This position is essential for the effective management of the administrative office personnel, ensuring seamless daily operations and professional standards.Location: Melrose Park, ILIndustry:...
-
Administrative Operations Supervisor
2 weeks ago
Melrose Park, Illinois, United States Accurate Personnel LLC Full timePosition Overview:Our client is seeking a dedicated Office Operations Manager who will play a crucial role in supporting the district leader and ensuring the effective management of the administrative office team. This position requires a proactive approach to daily operations, facilitating a seamless and professional environment for the district's...