Administrative Operations Supervisor

1 week ago

Melrose Park, Illinois, United States Accurate Personnel LLC Full time

Position Overview:

Our client is seeking a dedicated Office Operations Manager who will play a crucial role in supporting the district leader and ensuring the effective management of the administrative office team. This position requires a proactive approach to facilitate daily operations and maintain a professional work environment.

Location: Melrose Park, IL

Industry: Construction

Key Responsibilities:

Administrative & Financial Oversight

  • Manage administrative tasks, including payroll processing, accounts payable and receivable, and contract management, ensuring compliance with company policies and accounting standards.
  • Collaborate with the District Business Manager to prepare and oversee budget forecasts, ensuring precise reporting and effective cost management.

Leadership & Operational Excellence

  • Lead, mentor, and develop the administrative team, overseeing recruitment and performance management to enhance productivity and morale.
  • Engage in management meetings, contributing insights on administrative processes and updates regarding operational performance.
  • Ensure timely processing of accounting and job cost data to uphold internal controls and meet reporting deadlines.

Vendor & Client Relations

  • Act as the primary liaison for vendors, suppliers, and clients, addressing inquiries and resolving any issues that arise.
  • Oversee the execution of contracts and compliance documentation, ensuring adherence to legal and organizational standards.
  • Review and authorize accounts payable invoices within established limits to maintain accuracy and proper authorization.

Additional Responsibilities

  • Ensure compliance with relevant regulations and perform additional duties as necessary, as outlined in the business unit's position scorecard.

Qualifications:

  • Bachelor's degree in Business Administration, Accounting, or a related discipline, or equivalent professional experience.
  • A minimum of 8 years of experience in administrative, supervisory, and payroll accounting roles, preferably within a unionized construction management environment.
  • Strong understanding of accounting principles and regulatory requirements.
  • Proficient in MS Office Suite and familiar with industry-specific ERP systems, such as Rhumbix or Coins.
  • Exceptional communication, organizational, and analytical skills.
  • Self-driven with strong leadership capabilities and the ability to manage multiple priorities effectively.
  • Willingness to travel occasionally for meetings and events.
  • Exhibit a high level of professionalism when representing the organization.

Note: This description outlines the primary responsibilities and qualifications for the role and is not intended to be exhaustive.

About Accurate Personnel:

Accurate Personnel is a leading staffing agency dedicated to connecting candidates with their ideal job opportunities. With over 45 years of experience, we have expanded from a regional office to a nationwide search firm, serving over 500 clients while maintaining a commitment to personalized service. Let us assist you in finding the right placement for your career aspirations.

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