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Administrative Operations Supervisor

2 months ago

Melrose Park, Illinois, United States Accurate Personnel LLC Full time

Position Overview:

Our client is seeking a dedicated Office Operations Manager who will play a crucial role in supporting the district leader and ensuring the effective management of the administrative office team. This position requires a proactive approach to daily operations, facilitating a seamless and professional environment for the district's activities.

Location: Melrose Park, IL

Industry: Construction

Key Responsibilities:

Administrative & Financial Oversight

  • Manage administrative operations, including payroll, accounts payable/receivable, and contract management, ensuring precision, timely execution, and adherence to company policies and accounting standards.
  • Collaborate with the District Business Manager to prepare and oversee budget forecasts, ensuring accurate financial reporting and effective cost management.

Leadership & Operational Excellence

  • Lead, mentor, and develop the administrative team, overseeing recruitment and performance management to drive productivity and engagement.
  • Engage in business unit management discussions, contributing insights on administrative processes and updates regarding operational efficiency.
  • Ensure timely processing of accounting and job cost data to uphold internal controls and meet monthly closing requirements.

Vendor Relations & Compliance Management

  • Act as the primary liaison for vendors, suppliers, and clients, addressing inquiries and resolving any issues that arise.
  • Oversee the execution of contracts, insurance documentation, and bonds, ensuring compliance with legal and organizational standards.
  • Review and authorize accounts payable invoices within established limits to guarantee accuracy and proper approval.

Additional Responsibilities

  • Ensure adherence to all regulatory requirements and undertake additional tasks as necessary, including those specified in the business unit position scorecard.

Qualifications:

  • Bachelor's degree in Business Administration, Accounting, or a related discipline, or equivalent professional experience.
  • 8+ years of experience in administrative, supervisory, management, and payroll accounting roles, preferably within a unionized environment in the construction sector.
  • Thorough understanding of accounting principles and regulatory standards.
  • Proficient in MS Office Suite and familiar with industry-specific ERP systems, ideally Rhumbix or Coins.
  • Exceptional communication, organizational, and analytical skills.
  • Self-driven with strong leadership capabilities and the ability to manage multiple priorities effectively.
  • Willingness to travel occasionally for meetings and events.
  • Exemplary professionalism when representing the organization.

Note: The above description outlines the primary responsibilities and qualifications for this role and is not intended to be exhaustive.

About Accurate Personnel

Accurate Personnel is a leading full-service staffing agency dedicated to connecting job seekers with opportunities. With over 45 years of experience, we have evolved from a regional provider to a nationwide search firm, serving over 500 clients while maintaining a commitment to personalized service. Let us assist you in finding the right placement to meet your career needs.