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Office Operations Manager

2 months ago

Melrose Park, United States Accurate Personnel LLC Full time

Our client is looking for a Chicago Office Operations Manager that serves as a vital and reliable partner to the district leader, providing essential support in overseeing the administrative office staff. This role involves offering daily operational assistance to the district leader and team, ensuring the smooth, efficient, and professional functioning of the district's operations. This position is based on-site. If this sounds like a fit for you, please apply to this job post


Location: Melrose Park, IL

Industry: Construction


Key Responsibilities:

Administrative & Financial Management

  • Oversee administrative functions, including payroll, accounts payable/receivable, and contracts, ensuring accuracy, timely completion, and compliance with company policies and GAAP.
  • Prepare and manage overhead budgets and forecasts with the District Business Manager, ensuring accurate reporting and cost control.

Team Leadership & Operational Efficiency

  • Supervise, train, and develop administrative staff, managing hiring and performance to ensure productivity and engagement.
  • Participate in business unit management meetings, providing input on business administration processes and updates on operational performance.
  • Manage the timely processing of accounting and job cost information to maintain internal controls and meet monthly close deadlines.

Vendor, Customer Relations & Compliance

  • Serve as the primary contact for vendors, suppliers, and customers, addressing inquiries and resolving issues.
  • Supervise the execution of contracts, insurance certificates, and bonds, ensuring compliance with legal and company standards.
  • Review and approve accounts payable invoices within designated limits to ensure accuracy and proper authorization.

Additional Duties

  • Ensure compliance with all government regulations and perform other duties as required, including tasks outlined within the business unit position scorecard.


Qualifications

  • Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.
  • 8+ years of administrative, supervisory, management, and payroll accounting experience, ideally in a union environment within the construction management industry.
  • Proficient understanding of GAAP and regulatory requirements.
  • Strong proficiency in MS Office Suite and familiarity with industry ERP systems, preferably Rhumbix or Coins.
  • Excellent communication, organizational, and problem-solving skills.
  • Self-motivated with strong leadership abilities and the capacity to multitask and prioritize effectively.
  • Ability to travel occasionally for meetings and events.
  • High degree of professionalism when representing the company.


Note: The above description outlines the key responsibilities and qualifications for this role and is not intended to be all-inclusive.


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