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Administrative Operations Supervisor

2 months ago

Melrose Park, Illinois, United States Accurate Personnel LLC Full time

Position Overview:

Our client is seeking an Office Operations Manager who will play a crucial role in supporting the district leader by overseeing the administrative office personnel. This position is essential for ensuring the effective and professional management of the district's operations. The role requires on-site presence.

Location: Melrose Park, IL

Industry: Construction

Key Responsibilities:

Administrative & Financial Oversight

  • Manage administrative operations, including payroll, accounts payable/receivable, and contracts, ensuring precision, timely execution, and adherence to company policies and GAAP standards.
  • Collaborate with the District Business Manager to prepare and oversee budget forecasts, ensuring accurate financial reporting and effective cost management.

Leadership & Operational Management

  • Guide, train, and mentor administrative staff, overseeing recruitment and performance to enhance productivity and engagement.
  • Engage in business unit management meetings, contributing insights on administrative processes and updates regarding operational performance.
  • Ensure timely processing of accounting and job cost data to uphold internal controls and meet monthly closing deadlines.

Vendor Relations & Compliance Management

  • Act as the primary liaison for vendors, suppliers, and clients, addressing inquiries and resolving any issues that arise.
  • Oversee the execution of contracts, insurance certificates, and bonds, ensuring compliance with legal and company standards.
  • Review and authorize accounts payable invoices within specified limits to guarantee accuracy and proper approval.

Additional Responsibilities

  • Ensure adherence to all governmental regulations and perform other duties as necessary, including tasks outlined in the business unit position scorecard.

Qualifications:

  • Bachelor's degree in Business Administration, Accounting, or a related field, or equivalent experience.
  • 8+ years of experience in administrative, supervisory, management, and payroll accounting roles, preferably in a unionized environment within the construction management sector.
  • Strong understanding of GAAP and regulatory requirements.
  • Proficient in MS Office Suite and familiar with industry ERP systems, ideally Rhumbix or Coins.
  • Excellent communication, organizational, and problem-solving abilities.
  • Self-driven with strong leadership skills and the ability to multitask and prioritize effectively.
  • Willingness to travel occasionally for meetings and events.
  • Exhibit a high level of professionalism when representing the company.

Note: The above description outlines the key responsibilities and qualifications for this role and is not intended to be all-inclusive.

About Accurate Personnel

Accurate Personnel is a leading full-service staffing agency dedicated to connecting job seekers with opportunities that match their skills and needs. With over 45 years of experience, we have expanded from a regional office to a nationwide search firm, serving over 500 clients while maintaining a focus on personalized service. Let us assist you in finding the right placement.