Administrative Assistant

4 weeks ago

Deer Lodge, United States State of Montana Full time
Administrative Assistant -(24142173)

ADMINISTRATIVE ASSISTANT

DEER LODGE, MSP, INSTITUTIONAL PROBATION & PAROLE

MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment.

If you want to work making positive changes in the community the Montana Department of Corrections is the place for you

JOB OVERVIEW 

This position is responsible for managing phone calls for the assigned office; refers complaints and concerns with offenders, offender’s families, criminal justice system members and the general public to the appropriate staff. Creates and/or prepares letters, and memos, forms, meeting schedules, reports, etc., using word processing, spreadsheet, and database and/or presentation software. Maintains data logs in established software programs and produces statistical information upon request. Coordinates and schedules meetings as requested; makes all necessary travel arrangements for staff as requested.  Has daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.

REQUIRED APPLICATION MATERIALS –

Cover Letter, Resume, State of Montana Application  Materials submitted but not requested will not be considered in the selection process, please make sure all attachments are marked as RELEVANT

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position.

BENEFITS 

Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look to learn more and to see if you may qualify

NOTICES

Prison Rape Elimination Act of 2003 - Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.

Tobacco Free - Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.

The Montana Department of Corrections is an   EOE / M / F / D / V / SO  (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation)

The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent a high school diploma or equivalent and 1 to 2 years of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis.

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