Administrative Assistant

3 months ago

Deer Lodge, United States State of Montana Full time
Administrative Assistant - Classification and Intake-(24142244)

Administrative Assistant – Classification and Intake

MONTANA STATE PRISON

DEER LODGE, MT

MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment.

If you want to work making positive changes in the community the Montana Department of Corrections is the place for you

Multiple, successful applicants in this recruitment, may be placed in a pool and moved into temporary openings as needed. If a permanent position becomes available within six months of interview selection, applicant may be moved into the position permanently.

JOB OVERVIEW – This position will assist with administrative duties in the male intake unit, such duties will include providing admission packets, screening, and completing PREA assessments on all inmates entering the facility. Will work closely with the unit to complete reclassification reports for inmates that are waiting to enter the facility and those already in the facility. Additionally, duties will include finger printing and taking mug shot photos of all offenders.

Essential duties may include:

Greet visitors, answer inquiries and direct visitors to the appropriate person according to their needs. Answer telephones and give information to callers, record messages and transfer calls to appropriate individuals. Handle incoming and outgoing mail, emails, and faxes. Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Prepare responses to correspondence containing routine inquires. Maintain and enter information into databases. Proofread documents, records, or other files to ensure accuracy. Schedule and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. Provide services to staff or customers, such as order placement, account information, or invoice processing. type and distribute meeting agendas, notes, routine correspondence, orroutine reports or take meeting minutes.

REQUIRED APPLICATION MATERIALS –

State of Montana Application Resume Cover letter

Materials submitted but not requested will not be considered in the selection process, please make sure all attachments are marked as RELEVANT

If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Background screens which may include criminal records check, child/patient/offender abuse registries, and reference checks will be conducted for this position.

BENEFITS –

Employment with the state may qualify you to receive student loan forgiveness under PSLF. Look to learn more and see if you may qualify

NOTICES

Brady Act & Lautenberg Amendment  - Any person who has been convicted of a misdemeanor crime of domestic violence or is the subject of a court order of protection for “an intimate partner or child of such intimate partner” cannot lawfully possess a firearm or ammunition (Title 18, U.S.C., Section 922(g)(91)). Candidates who have been convicted of any felony or a misdemeanor crime of domestic violence or were issued a court order of protection are not qualified for this position.

Prison Rape Elimination Act of 2003 - Any person who has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or is the victim did not consent or was unable to consent or refuse; or any person who has been civilly or administratively adjusted to have engaged in the activity as described are not qualified for this position.

Tobacco Free - Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited.In secure care facilities possession of tobacco products is also prohibited.

The Montana Department of Corrections is an   EOE / M / F / D / V / SO  (Equal Opportunity Employer: Minority, Female, Disabled, Veteran, Sexual Orientation)

QUALIFICATIONS –

High school diploma One year of experience performing a variety of office support or clerical work. Other combinations of education and experience may be substituted.

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