PDS Administrator/Administrative Assistant IV
Found in: Talent US 2 C2 - 7 days ago
AECOM is seeking an Administrator/Administrative Assistant IV to be based in Sacramento, CA
At AECOM, we’re delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – over 50,000 strong – driven by a common purpose to deliver a better world.
Enterprise Capabilities is a service-led organization within AECOM, enabling access to a global talent pool. With offices in India, China, Spain, Poland, Romania, South Africa and the Philippines, our teams of technical professionals provide around the clock project support assisting AECOM teams around the world to deliver faster, smarter and better. Enterprise Capabilities supports AECOM’s ability to work as one global team by standardizing design processes, deploying collaboration technologies, and utilizing a connected network of technical expertise. By joining Enterprise Capabilities, you will have the unique opportunity to work on AECOM’s monumental projects located around the world, contributing to our purpose of delivering a better world.
Job Description:
Under the general direction of the Task Lead, provides high level general administrative support and clerical support within the PDS team in support of infrastructure projects. This position requires a resourcefulness, administrative skills, ability to prioritize and multi-task, change management and adaptability, excellent communication skills, collaboration and team building and the highest degree of confidentiality.
Responsibilities:
- Maintain PDS team members calendar and arrange necessary travel.
- Process expense reports and follow up as needed. Answer Team phone(s), take messages, and assist with any meetings or return messages as requested.
- Create meeting agendas, prepare meeting minutes and notes, attend various meetings at the Task Leaders request to take notes and identify items for follow up.
- Create work instructions to aid in the performance of daily administrative work. Maintain meeting room calendar and scheduling, reserve equipment, and assist with webinars as needed.
- Issue requests for action or information to appropriate staff, interpret requests and help resolve issues or implement action. Review transmittals and materials prepared by others for signature.
- Maintain tracking systems for incoming and outgoing correspondences, requests, reports, contract modification forms, etc.
- Assist with or coordinate completion of various deliverables. Assist in the preparation of policies and procedures. Compose and prepare reports requiring a basic understanding of technical matters.
- Create, format, and maintain other key documents as required.
- Assist Program Services Team members with various projects and requests such as drafting various letters and forms and assisting with work plan change requests and notices of acceptance as requested.
HS + 6 years of relevant experience or demonstrated equivalency of experience and/or education
- Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint
- Experience composing and preparing correspondence and reports
- Demonstrated excellent verbal and written communication skills, and experience
- Experience managing multiple and changing demands, details, and deadlines
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
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