Contract Specialist IV

7 days ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Contract Specialist IV - Purch
This position performs all activities prior to contract execution. These duties include the receipt of requisitions, review of scopes of work, selection of procurement methods, preparation of evaluation criteria, preparation and advertising of solicitation documents, processing of responses and coordination of respondent proposal evaluations. In this role, the Contract Specialist IV collaborates with stakeholders and consistently accomplishes these tasks within established timelines.

As a Contract Specialist at HHSC, you’ll make a difference. In a collaborative, fast-paced environment, you’ll procure best value services for the state’s most vulnerable populations. Our Contract Specialists coordinate large-scale procurement projects with multiple stakeholder interactions. Successful candidates will have the ability to think analytically, take initiative in solving problems, effectively communicate with a wide variety of stakeholders and demonstrate excellent time management skills. Attention to detail and a willingness to learn are a must. Prior project management skills or experience coordinating large projects is a plus.

This position works under the Health Services Tier III Team in the Complex Procurement Section of the Procurement and Contracting Services Division. This team solicits moderately complex health care services using the RFP and RFQ methods. The Contract Specialist IV works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Develop, review and track solicitation and contract documents ensuring applicable compliance throughout the procurement cycle. (25%)

Coordinate the development and implementation of solicitation timelines, working closely with program staff to ensure timelines are reasonable and best support the agency's strategic priorities. Revise timelines as necessary during solicitation development and communicate any changes to program staff. (20%)
Ensures agency procurements are conducted in compliance with state purchasing laws and Human Services Commission (HHSC) policies and procedures. (15%)
Monitor correspondence, issues, and action items to facilitate timely responses and resolution of issues, including processing Open Records requests. (15%)
Serves as a Procurement and Contracting Services (PCS) representative at meetings related to anticipated or in-flight procurements. (10%)
Maintains procurement files in compliance with State of Texas purchasing laws, record and retention laws, and HHSC and PCS policies and procedures. (10%)
Performs other duties as assigned including participate and/or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%)
Provides customer service excellence in alignment with the PCS Customer Service Principles. Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement.

Attends work regularly in compliance with agreed-upon work schedule in accordance with agency leave policy and completes other duties as assigned.

Knowledge Skills Abilities:
Knowledge of state and federal laws and regulations governing state purchasing
Knowledge of purchasing and procurement methods and procedures
Knowledge of state of Texas procurement principles and practices
Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
Skills in critical thinking
Skills in prioritize setting and scheduling in a fast-paced environment
Skills in multi-tasking under tight timelines
Skill in attention to detail
Ability to logically assemble and evaluate information
Ability to work effectively as part of a team and to establish and maintain effective working relationships
Ability to provide good customer service
Ability to train others
Ability to use computer and applicable software, including MS Word and MS Excel. Basic SharePoint and MS Project Skills preferred.

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