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Contract Administration Specialist

2 months ago

Austin, Texas, United States Texas Department of Transportation Full time
About the Role

We are seeking a highly skilled Aviation Contract Specialist III, IV, or V to join our team at the Texas Department of Transportation in Austin, TX.

Key Responsibilities
  • Develop, analyze, evaluate, review, process, and ensure compliance with contracts
  • Manage professional services procurements, contracts, and budgets
  • Prepare and publish requests for quotes
  • Execute Professional Services Agreements (PSAs) and Supplemental Agreements (SAs)
  • Develop and manage construction contracts and budgets
  • Assemble construction advertisements
  • Prepare and execute construction documents/contracts, change orders, and SAs
  • Maintain project data and manage required documents in departmental systems
  • Provide exceptional customer service to internal and external stakeholders
  • Initiate final audits for assigned projects
  • Process vendor payments
Responsibilities by LevelContract Specialist III
  • Administer consultant selection process and professional service agreements
  • Prepare and publish requests for quotes
  • Execute PSAs and SAs
  • Develop and manage construction contracts and budgets
  • Assemble construction advertisements
  • Prepare and execute construction documents/contracts, change orders, and SAs
  • Maintain project data and manage required documents in departmental systems
  • Provide exceptional customer service to internal and external stakeholders
  • Initiate final audits for assigned projects
  • Process vendor payments
Contract Specialist IV
  • Analyze, interpret legislation, and coordinate the development of policies and procedures to ensure compliance with Department and governmental regulations
  • May serve as a lead worker by serving as a resource for complex questions, presenting workflow and operational updates to the supervisor/manager, providing input on team members' career conversations, and approving leave requests to ensure operation coverage
Contract Specialist V
  • Develop plans for implementing new contract evaluation requirements
  • Act as a consultant and provide technical assistance to plan, develop, implement, and monitor contract compliance requirements
Requirements
  • Bachelor's Degree in Business Administration, Finance, or related field
  • Experience can be satisfied by full-time or prorated part-time equivalent
  • Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping, or accounting
  • Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping, or accounting
  • Contract Specialist V: 5 years in contract administration, administrative support, bookkeeping, or accounting
  • Relevant work experience may be substituted for degree on a year-per-year basis or related graduate-level education may be substituted for experience on a year-per-year basis
Preferred Qualifications
  • Certified Texas Contract Manager and/or Certified Texas Contract Developer
  • Strong analytical and problem-solving skills
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment and prioritize multiple tasks and projects
Benefits
  • Competitive salary and benefits package
  • Opportunities for career advancement and professional growth
  • Collaborative and dynamic work environment
  • Recognition and rewards for outstanding performance