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Administrative Specialist I
2 months ago
Introduction
Make a Difference with DHSS
Our mission at the Department ofHealth and Social Services (DHSS) is to improve the quality of life of Delawarecitizens by promoting health and well-being, fostering self-sufficiency, andprotecting vulnerable populations. We prioritize personal and familyindependence by assisting individuals and families in a variety of life areas.
We offer numerous careeropportunities and are dedicated to attracting and retaining highly talentedindividuals who are ready to make a difference in their community today. DHSSis a great place to kick-start your profession.
For more information, pleasevisit today
Summary Statement
The incumbent in this position will perform a variety of administrative services working directly within the Timekeeping Department. Work involves general office functions (answers phone inquiries and forwards as appropriate), creating word processing documents, creating and maintaining databases and spreadsheets. Keep superior apprised of issues and accomplishments, follows up and tracks workflow and resolves problems relating to procedures and deadlines
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information. Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages. Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures. Assures effective coordination of operational functions. Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters. Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation. Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation. Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities. May oversee or supervise lower level employees.
Job Requirements
JOB REQUIREMENTS for Administrative Specialist I Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. Six months experience in using standard computer software programs for word processing, spreadsheets or databases. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Conditions of Hire
Applicants must be legally authorized to work in the UnitedStates. The State of Delaware participates in E-Verify and will provide thefederal government with your Form I-9 information to confirm that you areauthorized to work in the U.S.
