Administrative Specialist

4 weeks ago


New Castle, Delaware, United States State of Delaware Full time
Job Summary

This position provides administrative support to the Chief of Therapeutic and Social Services/Director of Professional Services and associated leadership team. The successful candidate will be responsible for collecting and analyzing data, coordinating meetings, and creating reports to inform decision-making.

Key Responsibilities
  • Apply agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Create official agency word processing documents, maintain databases, and create spreadsheets.
  • Serve as a liaison with the public, clients, agency staff, and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
  • Assure effective coordination of operational functions.
  • Establish tracking and monitoring systems and conduct follow-up to ensure effective resolution of matters.
  • Obtain, organize, and draft technical and administrative material necessary for public information or departmental use.
  • Collect and compile data to prepare reports and provide supporting documentation.
  • Analyze routine operating practices and procedures and make recommendations to ensure smooth and efficient office operation.
  • Maintain and control data and/or filing systems to ensure effective, accurate, and easily retrievable documentation of operations, program, and project activities.
Requirements
  1. Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow-up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
  2. Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolve deficiencies, interpret information, and track and monitor activities.
  3. Six months experience in using standard computer software programs for word processing, spreadsheets, or databases.
  4. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.
Benefits

The State of Delaware offers a comprehensive benefit package, including health insurance, retirement plans, and paid time off. To learn more, please visit our website at https://www.delaware.gov/benefits/.

Accommodations

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware, including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression.



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