Administrative Specialist I

1 month ago

New York, New York, United States State of Delaware Full time
Job Summary

This Administrative Specialist I position provides administrative support to multiple administrative units, including Budget, Quality Assurance, and Provider Administration. The successful candidate will be responsible for processing administrative and program information utilizing word processing, spreadsheet, and database computer applications.

Key Responsibilities
  • Apply agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
  • Create official agency word processing documents, maintain agency databases, and create and maintain spreadsheets.
  • Serve as a liaison with the public, clients, agency staff, and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
  • Assure effective coordination of operational functions.
  • Establish tracking and monitoring systems and conduct follow-up to ensure effective resolution of matters.
  • Obtain, organize, and draft technical and administrative material necessary for public information or departmental use.
  • Collect and compile data to prepare reports and provide supporting documentation.
  • Analyze routine operating practices and procedures and make recommendations to ensure smooth and efficient office operation.
  • Maintain and control data and/or filing systems to ensure effective, accurate, and easily retrievable documentation of operations, program, and project activities.
Requirements
  1. Six months of experience in coordinating office activities, such as planning and coordinating meetings or conferences, tracking workflow and follow-up, composing meeting notes, directing clients/customers, explaining services to the public and customers/clients, establishing or maintaining filing/record systems.
  2. Six months of experience in document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, interpreting information, and tracking and monitoring activities.
  3. Six months of experience in using standard computer software programs for word processing, spreadsheets, or databases.
  4. Six months of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire, and report on data.

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