![MEDSTAR HEALTH](https://contents.bebee.com/companies/us/medstar-health/avatar-jsXkQ.png)
Administrative Assistant
1 month ago
General Summary of Position
Job Summary:
MedStar Health is looking for an Administrative Assistant at MedStar Franklin Square Hospital in the Ambulatory- Psych Clinic unit. This position is full-time, Monday – Friday from 8:00AM – 5:00PM.
The Administrative Assistant performs diversified administrative duties such as typing, dictation, filing, and interfacing with appropriate staff and the public. Provides assistance in the day-to-day administration of designated area.
Primary Duties:
- Provides assistance in the day-today administration of the department and coordinates special projects as assigned.
- Answers telephones, routes callers, takes messages, and provides routine information to callers. Responds to general inquiries concerning the activities and operation of the department. Communicates information to appropriate parties on a timely basis.
- Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.
- Maintains accurate record keeping and filing systems to ensure timely retrieval of information. Develops effective systems for data collection, retrieval, reporting, and analysis.
- Opens and routes incoming mail; distributes correspondence and other material to department staff.
- Orders and maintains inventory of supplies and assists in the care and maintenance of equipment. Monitors purchasing requisitions. Acts as a liaison with vendors and negotiates and resolves problems and issues. Recommends equipment replacement as needed and researches replacement options.
- Participates in meetings and on committees and represents the department and hospital in community outreach efforts.
- Participates in multi-disciplinary quality and service improvement teams.
- Maintains personnel records, prepares, and submits personnel forms. Maintains accurate information on associate transaction forms. Monitors professional licenses if applicable. May be responsible for ensuring that appropriate orientation, instruction and training are available to staff through such continuing educational efforts as in-service education and external training. May assist in performance management process.
- Processes departmental payroll and associated recordkeeping.
- Provides data entry support as needed. Enters data into various software programs and department systems.
- Arranges meetings, conferences and seminars. Schedules interviews and appointments, completes travel arrangements, and maintains an administrative calendar. Prepares agenda, minutes, and memoranda materials for professional staff for business meetings. Coordinates and oversees arrangements related to division seminars and special meetings including refreshments, name tags. May oversee coordination of conference speakers, room reservations, and audiovisual materials for regular division conferences.
- Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
- Takes and transcribes dictation of a highly confidential nature. Composes letters and memoranda from dictation, verbal direction, or knowledge of hospital policy or procedures.
- Types memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other documents as directed. Initiates other documents and correspondence as appropriate. Ensures that necessary background material is attached.
- Collects, analyzes, and reports on departmental statistics regarding efficiency and effectiveness of service delivery. Gathers data from departmental records. Researches topics as applicable. Prepares, completes, and processes reports, records bills, and related items. Assists in the preparation of administrative reports, statements, rosters, and related documents as needed.
- May verify expenses, prepare voucher checks for reimbursement, and submit financial reports. May reconcile bills and process check requests for payment for services rendered, and investigate and oversee billing practices to ensure accuracy of payments. May assist with budget preparation and variance monitoring.
Qualifications:
- High School Diploma or GED or equivalent, Required.
- Knowledge of medical terminology, Required.
- Business courses or administrative/secretarial training, Preferred.
- 2 years clerical/office experience, Required.
- Medical office, hospital or ambulatory care setting, Preferred.
- Transcription skills.
- Working knowledge of word, spreadsheet, and presentation software applications in a Windows environment.
- Strong verbal and written communication skills.
This position has a hiring range of $20.17 -
$33.21
-
Administrative Assistant
1 month ago
Baltimore, Maryland, United States MEDSTAR HEALTH Full timeGeneral Summary of PositionJob Summary: MedStar Health is looking for an Administrative Assistant at MedStar Harbor Hospital in the Primary Care- Obstetrics practice. This position is Monday – Friday from 8:00AM – 4:30PM. The Administrative Assistant performs diversified administrative duties related to department Management team and/or physicians. ...
-
Administrative Assistant
4 weeks ago
Baltimore, Maryland, United States MEDSTAR HEALTH Full timeGeneral Summary of PositionJob Summary: MedStar Health is looking for an Administrative Assistant at MedStar Franklin Square Hospital in the Ambulatory- Psych Clinic unit. This position is full-time, Monday – Friday from 8:00AM – 5:00PM. The Administrative Assistant will aid with diversified administrative duties such as typing, dictation, filing, and...
-
Administrative Assistant
3 days ago
Baltimore, Maryland, United States MEDSTAR HEALTH Full timePerforms diversified administrative duties such as typing, dictation, filing, and interfacing with appropriate staff and the public. Provides assistance in the day-to-day administration of designated area.EducationHigh School Diploma or GED or equivalent. Knowledge of medical terminology required and business courses or administrative/secretarial training...
-
administrator ii
3 days ago
Baltimore, Maryland, United States State of Maryland - DPSCS OSEC Administrative Services Full timeIntroduction\r\r\r\r\r\r\r'Together, we are building a stronger Maryland.'\r\r� � � � � � � � � � � � � � � � -��Governor Wes Moore\r\r\r\r\rDo you want to join a dynamic, innovative team? Join one of the State of Maryland's largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS) When...
-
Administrative Assistant
2 months ago
Baltimore, Maryland, United States MEDSTAR HEALTH Full timeGeneral Summary of PositionMedStar Union Memorial Hospital is looking for anAdministrative Assistant in the Operating Room department. This position isfull-time, Monday – Friday from 12:00PM – 8:00PM. The Administrative Assistant performs diversified administrative duties such astyping, dictation, filing, and interfacing with appropriate staff and...
-
administrator iii
2 weeks ago
Baltimore, Maryland, United States State of Maryland - DPSCS OSEC Administrative Services Full timeIntroduction\r�'Together, we are building a stronger Maryland.'\r\r\r-� Governor Wes Moore\r\r\r\r\rDo you want to join a dynamic, innovative team? Join one of the State of Maryland's largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS) When you work at DPSCS, it's an opportunity to support and impact our large...
-
Administrative Assistant: Special Education
2 months ago
Baltimore, Maryland, United States Kennedy Krieger Institute Full timeOverview:The Administrative Assistant will support the school program by providing a variety of routine office, clerical and administrative tasks. This position grants access to the facility and is responsible for greeting parents, students, visitors, and staff. This staff member will relay information, assist with outgoing correspondence, reserve meeting...
-
Legal Administrative Assistant
1 month ago
Baltimore, Maryland, United States GORDON FEINBLATT LLC Full time:Gordon Feinblatt is seeking a skilled and motivated Legal Administrative Assistant to join our bankruptcy department. This is a fantastic opportunity to contribute to a thriving legal practice and work alongside experienced professionals in the field.Key Responsibilities: Document Preparation: Draft, proofread, and organize legal documents, ensuring...
-
Administrative - Admin Assistant
2 months ago
Baltimore, Maryland, United States Adecco US Full timeJob Title: Lab Info Administrative Assistant ( Accessioner)Department: Clinical Laboratory Reports To: Laboratory ManagerDirect Reports: NoneSUMMARY:This role is responsible for receiving test specimens in the laboratory and processing them according to established guidelines. After receiving test specimens, the accessioner will be required to input data...
-
ADMINISTRATIVE COORD l
2 months ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timeThe Medical Education Administrative Coordinator provides administrative support for the two Johns Hopkins Bayview Medical Center (JHBMC) based fellowship programs, all GYN/OB residents who rotate at JHBMC, and medical students who rotate in GYN/OB at JHBMC.The coordinator, under the direction and supervision of the Department of GYN/OB Administrative...
-
Project Administrator
2 months ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timeThe Johns Hopkins Hospital has been at the forefront of discovery, innovation, and medical advances for over 125 years. Our reputation for excellence has earned us a spot on U.S. News & World Report's Best Hospitals list for over two decades. We believe that the commitment from our entire professional staff is one of the primary reasons we can continually...
-
administrative officer ii
2 weeks ago
Baltimore, Maryland, United States State of Maryland - Maryland Higher Education Commission Full timeIntroductionThe\rMaryland Higher Education Commission (MHEC), is seeking an 2 experienced and\renergetic individuals to fill the position of Admin Off II in their Office of Student Financial Assistance (OSFA).\r GRADE14\r LOCATION OF POSITIONNancy Grasmick Education\rBuilding, 6 N Liberty Street, 10th FL, Baltimore, MD 21201\r Main Purpose of JobThe Office...
-
administrative specialist iii
1 week ago
Baltimore, Maryland, United States State of Maryland - Maryland Higher Education Commission Full timeIntroductionThe\rMaryland Higher Education Commission (MHEC), is seeking an experienced and\renergetic individuals to fill the positions of Admin Specialist III in their Office of Student Financial Assistance (OSFA).� \r GRADE12\r\r LOCATION OF POSITIONNancy Grasmick Education\rBuilding, 6 N. Liberty Street, Ground Floor, Baltimore, MD 21201\r�\r Main...
-
administrator i
2 months ago
Baltimore, Maryland, United States State of Maryland - LABOR - Occupational and Professional Licensing 1 Full timeIntroductionThe Maryland Department of Labor is accepting\rapplications from qualified candidates for the position of Administrator I. This\rskilled position serves as the Education Administrator for the Department of Labor.�Administrator I encompasses the full performance to second line managerial levels of administrative staff work related to the...
-
administrator iii
2 months ago
Baltimore, Maryland, United States State of Maryland - DPSCS OSEC General Administration Full timeIntroduction\r\r\r'Together, we are building a stronger Maryland.'\r\r� � � � � � � � � � � � � � � � -��Governor Wes Moore\r\r\rDo you want to join a dynamic, innovative team? Join one of the State of Maryland's largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS) When you work at...
-
administrative aide
1 month ago
Baltimore, Maryland, United States State of Maryland - MDH Deputy Secretary for Operations Full timeIntroduction\r GRADEASTD11\r LOCATION OF POSITIONMDH Division of Cost Accounting & Reimbursement (DCAR)\r300 W. Preston Street\rBaltimore, MD 21201\r POSITION DUTIESThe main purpose of this full-time position will be to report and provide assistance to the Chief of DCAR. This position will also provide assistance to the Deputy Chief of DOR, MIS Manager A,...
-
Administrative Aide
2 weeks ago
Baltimore, Maryland, United States State of Maryland - MSDE - DORS - Client Services Full timeIntroduction\rThe Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers,...
-
administrator ii
3 weeks ago
Baltimore, Maryland, United States State of Maryland - MDE - Water and Science Administration (WSA) Full timeIntroductionThe Maryland Department of the Environment is charged with protecting and\rpreserving the State's air, water, and land resources and safeguarding the\renvironmental health of all Maryland's citizens. The Agency's mission is to\rprotect and restore the environment for the health and well-being of all\rMarylanders with a vision of healthy, vibrant,...
-
Senior Program Administrator
2 weeks ago
Baltimore, Maryland, United States Johns Hopkins Medicine Full timeYOU BELONG HEREWhat Awaits You?Career growth and developmentEmployee and Dependent Tuition Assistance Diverse and collaborative working environmentAffordable and comprehensive benefits packageOur competitive Benefit Package is designed to support the well-being and financial security of our employees. You can explore the details of our benefits offering by...
-
Grant Administrator
2 months ago
Baltimore, Maryland, United States State of Maryland - DGS Business Enterprise Administration Full timeIntroduction\r\r\rThe Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full...