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Payroll Specialist
4 months ago
We are seeking an experienced Payroll Specialist with expertise in UKG (Ultimate Kronos Group) software to join our team. The ideal candidate will be responsible for ensuring accurate and timely processing of payroll for our organization. This role requires strong analytical skills, attention to detail, and a comprehensive understanding of payroll laws and regulations.
Job Title: Payroll Specialist
Location: This role is 100% remote (candidate must be located in Oregon)
Compensation: $30/hour
Key Responsibilities:
- Manage and process end-to-end payroll for employees using UKG software.
- Ensure payroll is processed accurately and on time, including the calculation of wages, overtime, bonuses, and deductions.
- Coordinate payroll cycles and ensure compliance with payroll deadlines.
- Maintain and update payroll information in UKG, ensuring data integrity and confidentiality.
- Perform regular audits to ensure accuracy of payroll data and compliance with internal policies and statutory requirements.
- Handle employee data entries, changes, and terminations in the payroll system.
- Stay current with changes in payroll laws and regulations to ensure compliance.
- Prepare and file payroll-related reports, including tax filings, year-end reporting (e.g., W-2s), and other statutory returns.
- Respond to and resolve payroll-related inquiries from employees, management, and external agencies.
- Configure and optimize UKG payroll software to meet the organization's needs.
- Troubleshoot and resolve any issues with the payroll system, coordinating with UKG support as necessary.
- Participate in system upgrades, testing, and implementation of new features.
- Reconcile payroll-related accounts, ensuring accurate financial reporting.
- Assist with audits by providing payroll records and documentation.
- Coordinate with the finance department to ensure payroll expenses are correctly recorded.
- Provide exceptional customer service to employees regarding payroll issues and concerns.
- Educate employees on payroll processes, policies, and self-service functionalities within UKG.
- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 3-5 years of payroll processing experience, with at least 2 years using UKG software.
- Demonstrated experience with multi-state payroll processing and knowledge of federal and state payroll regulations.
- Proficiency in UKG software, including payroll, timekeeping, and HR modules.
- Strong understanding of payroll laws, tax regulations, and statutory compliance.
- Excellent analytical and problem-solving skills.
- High level of accuracy and attention to detail.
- Strong communication and interpersonal skills.
- Ability to handle sensitive information with confidentiality and professionalism.
- Certified Payroll Professional (CPP) designation.
- Experience in a similar industry or organization size.
- Familiarity with other HRIS systems and integrations.
- Advanced skills in Microsoft Excel and other data analysis tools.
