Program Support Assistant

3 weeks ago

Tampa, Florida, United States Veterans Health Administration Full time

Duties include but are not limited to:

Triages correspondence and communications for the service and determines which items require immediate attention and which are confidential/protected health information in nature.

Serves as a primary timekeeper for Pharmacy Service
Independently coordinates all pharmacy trainee rotational experiences within JAHVH. This includes onboarding/exit process for pharmacy interns between the University, intern, Education, HR, Security, and OIT.

Works closely with students to ensure all VA onboarding deadlines are met for paperwork, finger printing and other required documentation.

Coordinates with security about special agreement check dates.
Coordinates special accommodations needed for students (hearing impaired, room for pumping, extension of rotations, reschedule of rotations).
Submits termination documents to HR/Education, Police, Pharmacy Informatics/OIT, and return badges to Security for destruction.

Drafts, revises, and ensures all affiliation agreements between Pharmacy schools and the Pharmacy Service are maintained, reporting the status of these documents to the Affiliations Committee as required.

Provides quality control checks on data by independently monitoring and analyzing completion of monthly ward inspections for all clinic/ward locations in JAHVH.

Provides feedback to Pharmacy Supervisors and Chiefs of any trends identified upon review of ward inspection findings.

Independently drafts policies and/or standard operating procedures for any of the topics above in which the PSA is a SME such as Pharmacy Emergency Management Employee contact database system, records management procedures for the service, student rotational experiences, check in process for pharmaceutical representatives site visits, and monthly ward inspections.

Assist with committee meeting minutes and preparing agenda.
Serves as project coordinator for Pharmacy Continuing Education programs.

Work Schedule:
8:00am - 4:30pm, Monday - Friday

Virtual:
This is not a virtual position.

Position Description/PD#:
Program Support Assistant (OA)/
PD065000

Relocation/Recruitment Incentives:
Not Authorized

Permanent Change of Station (PCS):
Not Authorized

Physical Demands:
The work is mostly sedentary.

Occasionally, light physical effort may be required, such as that involved with walking, stair climbing, carrying of light office items, stooping, bending, and carrying for retrieval of administrative materials and inventory equipment/supplies are required.

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