Administrative Assistant 2

1 month ago


Los Angeles, California, United States UCLA Health Full time

This position will provide general office support and daily operations
support for programs and activities under the direction of the CAO, Programs
& Operations Manager and potential program directors. Tasks will
include scheduling of organizational
meetings and community convening events, organization of special lectures
and receptions, and other special assignments.

Responsibilities
include, but are not limited to:

  • Front desk duties including
    answering main office telephone line, distribution of mail, and responding
    to emails.
  • Scheduling and coordinating
    meetings
  • Submitting building facility
    requests
  • Preparing and distributing
    event announcements
  • Assisting faculty members/fund
    managers in collecting data in preparation of grand submissions

Duties
must be performed with minimal supervision, and under multiple deadlines from
multiple managers. CAO and Programs & Operations Manager as well as
Center directors are available for consultation; however skill in working
independently is essential and required.

This is a
full-time career position, eligible for benefits.

Salary
Range: $24.57-$34.87 Hourly


Qualifications

Required:

  • Ability to manage diverse
    workload, and meet short deadlines with frequent interruptions.
  • Skill in working independently
    and dependably on assignments with minimal direction and supervision.
  • Interpersonal skills to
    interact with persons of various social, educational, and cultural
    backgrounds.
  • Demonstrate advanced skills and
    experience in operating Microsoft Excel, Word, Outlook, PowerPoint, Adobe
    Illustrator, EndNote, etc.
  • Demonstrated ability to follow
    UC policies and procedures.
  • Excellent written and verbal
    communications skills are required.
  • Ability to work occasional
    nights and weekends.
  • Experience working with
    community organizations

Preferred:

  • Demonstrated working knowledge
    of federal and state contract and grant policies, including various
    proposal submission requirements.
  • Demonstrated ability to
    navigate and operate UCLA on-line systems.


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