![UCLA Health](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant 2
1 month ago
This position will provide general office support and daily operations
support for programs and activities under the direction of the CAO, Programs
& Operations Manager and potential program directors. Tasks will
include scheduling of organizational
meetings and community convening events, organization of special lectures
and receptions, and other special assignments.
Responsibilities
include, but are not limited to:
- Front desk duties including
answering main office telephone line, distribution of mail, and responding
to emails. - Scheduling and coordinating
meetings - Submitting building facility
requests - Preparing and distributing
event announcements - Assisting faculty members/fund
managers in collecting data in preparation of grand submissions
Duties
must be performed with minimal supervision, and under multiple deadlines from
multiple managers. CAO and Programs & Operations Manager as well as
Center directors are available for consultation; however skill in working
independently is essential and required.
This is a
full-time career position, eligible for benefits.
Salary
Range: $24.57-$34.87 Hourly
Qualifications
Required:
- Ability to manage diverse
workload, and meet short deadlines with frequent interruptions. - Skill in working independently
and dependably on assignments with minimal direction and supervision. - Interpersonal skills to
interact with persons of various social, educational, and cultural
backgrounds. - Demonstrate advanced skills and
experience in operating Microsoft Excel, Word, Outlook, PowerPoint, Adobe
Illustrator, EndNote, etc. - Demonstrated ability to follow
UC policies and procedures. - Excellent written and verbal
communications skills are required. - Ability to work occasional
nights and weekends. - Experience working with
community organizations
Preferred:
- Demonstrated working knowledge
of federal and state contract and grant policies, including various
proposal submission requirements. - Demonstrated ability to
navigate and operate UCLA on-line systems.
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