Administrative Assistant

4 weeks ago

Los Angeles, California, United States The Getty Full time

Overview

We are seeking a highly organized professional to serve as an Administrative Assistant to the Associate Director of the Getty Conservation Institute. You will provide a range of administrative support, including complex calendaring, internal and external communications, travel arrangements, and expense reporting. You will be an integral member of the Administration Department and you will also work with all staff of the Getty Conservation Institute, organizing meetings, events, or other special projects.

This job will be based in our office at the Getty Center in Los Angeles. It will begin in the office full-time and the opportunity to request a telework schedule may be available after an initial period of training and orientation and will be discussed and approved by your supervisor. Typically, staff with approved telework schedules at the Getty Conservation Institute are in the office more than half of the time.

About Us

The Getty Conservation Institute is dedicated to finding ways to improve the conservation of the world's cultural heritage—its art objects, museum collections, historic buildings, and archaeological sites. We are located at the Getty Center in Los Angeles, and our work often takes us to heritage sites across the globe including locations in South America, Asia, and the Middle East, where we work in partnership with heritage professionals from the region. Our staff come from diverse disciplines including architecture, archaeology, conservation, information science, chemistry, engineering, operations management, administration, and communications.



Responsibilities

As an Administrative Assistant, you will support the work of the Associate Director, which includes:

  • Manage a complex calendar, which involves scheduling meetings with competing requests and multiple scheduling priorities.
  • Organize meetings for the Associate Director and the staff of the Administration Department, as well as meetings and events including the staff of the Getty Conservation Institute.
  • Coordinate all aspects of business travel for the Associate Director and, as needed, Administration Department staff, by preparing travel planning documents, booking local and international flights and lodgings, gathering background materials, arranging transportation, processing visas, and preparing expense reports in compliance with Getty policies.
  • Assist in the administration and tracking of contracts, processing invoices for payment, assisting with preparation of budget materials, and tracking and monitoring expenditures.
  • Develop a comprehensive knowledge of Getty policies/procedures and apply that knowledge as you complete a wide range of complex administrative tasks; be a resource for others within the Administration Department and throughout the Getty Conservation Institute who have questions about policies or need to resolve issues within policies.
  • Be a representative of the Associate Director while interacting with individuals at all levels of the organization, developing effective working relationships with colleagues across Getty.
  • Regularly communicate with colleagues inside and outside of Getty, on behalf of the Associate Director. In all of your work, you will manage and access confidential material; discretion, professionalism, and sound judgement are required.
  • Oversee special projects as requested by the Associate Director, and perform other duties as assigned.
  • Participation in professional development opportunities is encouraged and supported through on-the-job learning, specialized training courses, and participation in professional meetings and workshops.

Qualifications

  • High school diploma/GED; Bachelor's degree. Minimum 4-6 years related experience in administrative support is necessary.

Apply Here:

PI

  • Senior Executive Assistant

    1 week ago

    Los Angeles, California, United States Administrative Recruiting Firm Full time

    An esteemed Administrative Recruiting Firm is in search of a dynamic and experienced Executive Assistant to provide comprehensive support to a distinguished C-level executive.This pivotal role demands a high level of professionalism and the ability to deliver exceptional organizational, communication, and interpersonal skills. The successful candidate will...

  • Administrative Assistant

    3 days ago

    Los Angeles, California, United States ArcCity Full time

    Job OverviewWe are looking for an Administrative Assistant with proficiency in both Spanish and English to support our operations. This role involves performing various clerical and administrative tasks that contribute to the overall efficiency of the organization.Key Responsibilities:Compose and prepare official correspondence and documentsOrganize and...

  • Administrative Assistant

    1 week ago

    Los Angeles, California, United States Choice Health Group Full time

    Job OverviewSalary: $22-$24 DOEChoice Health Group is in search of a dedicated Administrative Assistant who will play a vital role in providing essential clinical, administrative, and office support. This position involves welcoming visitors and managing a high volume of incoming calls. The ideal candidate will contribute to the positive image of our...

  • Office Administrative Assistant

    2 months ago

    Los Angeles, California, United States REAGAN GOLD GROUP LLC Full time

    Benefits:Dental insuranceHealth insurancePaid time offVision insuranceWe seek a highly organized and proactive Office Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of our office. This role requires a high level of professionalism, attention to detail, and the...

  • Healthcare Administrative Assistant

    3 days ago

    Los Angeles, California, United States System Soft Technologies Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at System Soft Technologies. As an Administrative Assistant, you will provide administrative support to our Nursing Office, ensuring the smooth operation of our healthcare services.Key ResponsibilitiesDocument Management: Ensure the accuracy and...

  • Legal Administrative Assistant

    1 week ago

    Los Angeles, California, United States Novate Legal Search Full time

    Position Overview: Legal Administrative AssistantWe are seeking a dedicated and detail-oriented Legal Administrative Assistant to join our team at Novate Legal Search. This role is essential in providing comprehensive support to our attorneys in a dynamic legal environment.Key Responsibilities:As a Legal Administrative Assistant, you will be responsible...

  • Receptionist Administrative Assistant

    3 days ago

    Los Angeles, California, United States UCLA Health Full time

    Position Overview:As a Front Desk Administrative Support professional, you will play a crucial role in providing vital front office assistance within a healthcare setting.Key Responsibilities:- Deliver outstanding first point of contact services to patients and visitors.- Ensure a welcoming and efficient environment for all individuals entering the...

  • Assistant Healthcare Administrator

    1 week ago

    Los Angeles, California, United States Alta Hospitals System Full time

    Position: Assistant Healthcare AdministratorThe Assistant Healthcare Administrator plays a crucial role in managing the daily operations of the designated hospital(s) and ensures the delivery of high-quality patient care. As a key member of the management team, this position is responsible for developing and assessing standards, programs, and practices that...

  • Healthcare Administrative Assistant

    1 week ago

    Los Angeles, California, United States RNS Medical Group Full time

    Position OverviewRNS Medical Group is seeking a dedicated and organized Healthcare Administrative Assistant to support our operations in a dynamic primary care environment.Key Responsibilities:Manage patient scheduling and ensure smooth front desk operations.Assist with patient inquiries and provide exceptional customer service.Maintain accurate patient...

  • Legal Administrative Assistant

    1 week ago

    Los Angeles, California, United States Wood, Smith, Henning & Berman LLP Full time

    Position Overview: Wood, Smith, Henning & Berman LLP is in search of a dedicated Legal Administrative Assistant to support our team. This role is essential for maintaining the efficiency of our operations.Key Responsibilities:Facilitate document management, including organization of files and electronic filing of documents.Assist in preparation for trials by...

  • Administrative Assistant, Government

    4 weeks ago

    Los Angeles, California, United States University of California Los Angeles Full time

    Special Instructions to Applicants A resume, cover letter and completed application are required to be considered for this position. **Please note, this is a hybrid position.** **Current/prior UCLA administrative experience is preferred and highly desirable.** Position Summary As the Administrative Assistant for UCLA's Government & Community Relations...

  • Receptionist Administrative Assistant

    3 days ago

    Los Angeles, California, United States UCLA Health Full time

    Position Overview:As a key member of the administrative team, the Front Desk Administrative Support will play a vital role in ensuring smooth operations at the clinic.Key Responsibilities:- Provide outstanding front office support to enhance patient experiences.- Greet and assist patients with a friendly demeanor, ensuring a welcoming environment.- Manage...

  • Healthcare Administrative Assistant

    1 week ago

    Los Angeles, California, United States WOUND AND BURN CENTERS OF AMERICA Full time

    Job OverviewWe are looking for a Medical Secretary to provide essential administrative support in a clinical environment.Key Benefits:Attractive salary packageComplimentary uniformsComprehensive health coveragePaid leave optionsAbout UsWound and Burn Centers of America is recognized as a premier provider of wound care solutions, specializing in intricate...

  • Legal Administrative Assistant

    1 week ago

    Los Angeles, California, United States County Of Shasta Full time

    POSITION OVERVIEWThe County of Shasta is seeking a dedicated individual to fill the role of Legal Administrative Assistant. This position involves providing essential support to attorneys by performing a variety of legal secretarial and clerical tasks.KEY RESPONSIBILITIESAssist attorneys with legal documentation and administrative duties.Maintain organized...

  • Executive Administrative Assistant

    1 month ago

    Los Angeles, California, United States AEG Worldwide Full time

    Location: Downtown Los Angeles (remote work is not available for this role)Company InformationFor more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation,...

  • Administrative Assistant III

    1 month ago

    Los Angeles, California, United States Bank of America Full time

    Job Description:Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education,...

  • Legal Administrative Assistant

    1 week ago

    Los Angeles, California, United States Haynes and Boone Full time

    About Us:At Haynes and Boone, we recognize that our personnel are the cornerstone of our achievements. We prioritize the contributions of each individual in delivering outstanding legal services, fostering client relationships, and sharing in our collective success.Our Orange County office is dedicated to addressing the needs of California's leading...

  • IP Litigation Administrative Assistant

    3 days ago

    Los Angeles, California, United States Connexion Systems & Engineering, Inc. Full time

    Job OverviewPosition: IP Litigation Administrative Assistant (Permanent)Location: Hybrid Work Environment4 days in the office, 1 day of remote work flexibilityKey Responsibilities:Provide comprehensive administrative support with a focus on managing calendars effectively.Assist multiple attorneys, with a preference for candidates who have supported 3-4+...

  • Administrative Assistant II

    1 month ago

    Los Angeles, California, United States UCLA Health Full time

    In this role you will provide administrative support in the Retina Division of the Department of Ophthalmology. You will work with patients scheduling appointments, obtaining authorizations, answering phones, collecting co-payments and more. Responsibilities include:Check-in patients and process co-payments.Coordinate and schedule patient appointments...

  • Litigation Administrative Assistant

    1 week ago

    Los Angeles, California, United States Vizelia Full time

    Position OverviewAs a Litigation Administrative Assistant at Vizelia, you will play a crucial role in providing comprehensive secretarial and administrative support to our team of attorneys.Your responsibilities will include fostering positive relationships with clients, attorneys, and staff while ensuring the confidentiality of sensitive client...