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Senior Legal Administrative Assistant

2 months ago

Los Angeles, California, United States AMS Staffing, Inc. Full time
Position Overview

We are seeking a highly skilled Executive Legal Secretary to provide comprehensive administrative support within a dynamic legal environment. This role is essential for ensuring the smooth operation of legal services and requires a proactive approach to managing various tasks.

Location: Los Angeles

Salary: Competitive, with excellent benefits

Work Arrangement: Hybrid model - 3 days in the office, 2 days remote

Working Hours: Standard hours from 9 AM to 6 PM, with flexibility available

Key Responsibilities
  • Manage complex scheduling and calendar coordination for legal professionals.
  • Ensure follow-up on meeting action items and deadlines.
  • Handle vendor invoice processing and management.
  • Coordinate extensive travel arrangements, both domestic and international.
  • Screen incoming calls and manage communications effectively.
  • Prepare and maintain legal documents, including correspondence and filings.
  • Assist in trial preparation and discovery processes.
  • Maintain confidentiality and professionalism in all interactions.
  • Provide administrative support including expense reports and billing.
  • Contribute to team collaboration and support colleagues as needed.
Qualifications
  • Extensive experience as an executive assistant or legal secretary in a professional setting.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Familiarity with legal office systems such as Intapp Time.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently and manage time efficiently.
  • Attention to detail and accuracy in all tasks.

This position offers a unique opportunity to contribute to a reputable legal firm while developing your professional skills in a supportive environment.