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Senior Executive Assistant
2 months ago
Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 16,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. Under the Group's 2025 Vision to become a "Global Pharma Innovator with Competitive Advantage in Oncology," Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.
Summary
Position is responsible for expert support for a global/complex organizational structure, directly reports to most senior level executives. This position performs support tasks with an expert, applied knowledge of the complexity of the organization. This position usually handles ambiguous work with no direct guidance and is considered a subject matter expert within the function. This position is able to prioritize items and resolve problems using independent judgment, requiring no approval. Additionally, this position is responsible for upholding a strong commitment to confidentiality and routinely handles sensitive documents that may impact the entire organization. This position has expert skills in and is responsible for training others in technology systems, which includes word processing, data management, and business emailing software, as well as database and research tools. This position is also responsible for using analysis to assess budget and inventory status. May be required to be fluent in Japanese, both oral and written.
Responsibilities
Serves as a go-to person for the organization, and as a role model/lead for the Administrative Support organizational unitCreates and proofs packets of information; develops documents and materials for high level meetings and a wide array of audiencesEdits and produces expert internal and external communications; acts on behalf of an executive for certain decisions or activities (e.g., e-mails)Independently manages calendars, including complex meeting and travel coordination as well as schedules and confirms internal and external appointments for individuals; expertly prioritizes competing demands and requestsInitiates and manages projects or process improvements with minimal supervision, for example, responsible for a specific project or process (e.g., procurement and budget management), and creates and manages contracts for functionInteracts with key senior level constituents and performs expert level of stakeholder management; majority of contact is within and across organizational units and across a global/complex organizational matrixQualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.Education Qualifications (from an accredited college or university)High School Diploma or equivalent requiredAssociate's Degree or equivalent work experience preferredExperience Qualifications10 or More Years prior experience preferredComfortable using MS Suite Applications (MS teams; PowerPoint; Excel; etc).Knowledge of Concur and expense reporting a plus.Pharma experience preferred Miscellaneous. Traveling to meetings to oversee the logistics and be on-site to assist executive. 5% of Time Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.