Project Coordinator

2 months ago

Indianapolis, Indiana, United States Imperial Brands Full time

About us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all. Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we're fully committed to creating and maintaining an environment that celebrates and respects difference.

The role

Imperial Brands, a global, inclusive, innovative FMCG business supported by 25,000 employees is looking for the Project Coordinator to join our growing GSC in Warsaw, or co-location in Poznan/Tarnowo. Project Coordinator will play a key role in managing and coordinating the product launch and change initiatives within the product lifecycle for projects, including both- new market launches and support of innovation projects- meeting the project objectives and deliverables, ensuring product launch and change initiatives are on time, according to brief and at lowest possible cost from market demand to Product delivered to the market, operating as the Go-to-Person for the stakeholders.

Please, note, the role is open for three locations: * Warsaw * Poznan *Radom (Wielkopolskie district).

Key accountabilities


• Act as key point of contact, providing guidance for a singular or cluster of markets to support the initiation phase of projects (assessing feasibility, ensuring alignment with business framework and cross-functional stakeholders) and proactively engaging in order to gain visibility of upcoming initiatives;

• Facilitate kick-off meetings to establish scope of work, project realization team and align on deliverables;

• Ensure that all projects are managed according to PIP (Product Introduction Process) and in compliance with interlinked GSC (Global Supply Chain) and I2L (Ideation to Launch) processes;

• Drive realization of product launch and change initiatives in accordance with project timing, verified technical capabilities, commercial, legal and quality requirements as well as project budget;

• Co-ordinate activities with numerous internal both central and local functions (linked with product / print / packaging development, corporate master data & product specifications, planning, procurement, production, logistics & customs, finance etc.), proactively resolving project bottlenecks with appropriate managers, stakeholders and SMEs (Subject Matter Experts) as well as escalating risks, as appropriate;

• Support planning and implementation of process, ways of working and system continuous improvement towards a lean, sustainable and agile set-up, taking care of proper change management with a growth mindset;

Skills & experience


• Good level project management skills/experience (FMCG preferably);

• Fluent in English (verbal & written);

• Very good working knowledge of IT programs/tools, e.g. MS Office incl. PowerPoint, Teams (Product Lifecycle Management system & Power BI desirable);

• Effective stakeholder management across different levels within the organization, interpersonal and communication skills, enabling to work in various cultural contexts and distributed teams;

• Proactive attitude and pragmatic approach driving for results (solutions oriented);

• Ability to step back and understand the impact of requests / projects on the bigger picture (functional and group perspective);

• Ability to think conceptually in order to address process & system continuous improvement needs;

What we offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and many extras including a great pension scheme, generous holiday entitlement and hybrid/flexible working opportunities as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Next steps

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at to let us know if we can provide support in helping you complete an application and/or attend an interview.

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