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Purchasing Assistant

2 months ago

Tuscaloosa, Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range: Minimum: $ Midpoint: $19.95 (Hourly N3)


Department/Organization: Chemical and Biological Eng


Normal Work Schedule: Monday - Friday 8:00am to 4:45pm


Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.


Additional Department Summary: Provides administrative oversight and operational support for the Chemical and Biological Engineering department. Oversees the general office, administrative and secretarial duties with some variety and complexity, including course and room scheduling, working with students to assist registration, coordinating visits for seminars, interviews, and prospective students, working with a variety of software to assist with scheduling, student information, and course/curricular materials, and support with mail and package logistics. Makes extensive orders to include purchases for undergraduate teaching labs, graduate student offices, and frequent purchases to support a large research enterprise.


Required Minimum Qualifications: High school diploma or GED.


Skills and Knowledge: Knowledge in the usage of personal computers and standard application software (Outlook, Word, PowerPoint, Excel), with some advanced proficiency in Excel. Good organizational, communication, and public relations skills. Punctual and reliable. Excellent communication and customer friendly service. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting. Ability to research and prepare comprehensive reports. Ability to work in a rapid pace with numerous interruptions and cope with stressful conditions. Demonstrated tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative.


Preferred Qualifications: Experience with UA operating software program. Experience entering class/course schedules in Banner and assigning classrooms in Astra. Experience with budgetary and purchasing, which includes balancing department accounts, reconciling credit card statements in Concur, and processing purchase orders in buyBAMA.


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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