Purchasing Assistant

1 month ago

Tuscaloosa, United States The University of Alabama Full time

Pay Grade/Pay Range:  Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 214231 - Civil Const and Env Engineering

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.

Additional Department Summary: Serves as the primary processor for the majority of the purchases for the Civil, Construction, and Environmental Engineering (CCEE) department. Serves as the first point of contact for students and visitors. Provides administrative oversight and operational support. Oversees the general office, administrative, and secretarial duties with some variety and complexity, including assisting the Department Head with his scheduling, calendar, and visitors. Oversees course and room scheduling. Works with students to assist with registration. Coordinates visits for seminars, interviews, and prospective students. Works with a variety of software to assist with scheduling, student information, and course/curricular materials. Provides daily support to faculty, staff and undergraduate students in the department by handling incoming and outgoing correspondence. Provides support for the undergraduate accreditation processes and documentation (ABET).

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Good organizational, communication and public relation skills. Excellent communication and customer friendly service skills. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting. Ability to work at a rapid pace with numerous interruptions and cope with stressful conditions. Ability to demonstrate tact, versatility, adaptability, a high degree of self-motivation, and directional initiative. Working knowledge of personal computers and standard application software (Outlook, Word, PowerPoint, Excel, etc.).

Preferred Qualifications: Experience with University operating software programs (Banner, Concur, etc.) and knowledge of University financial and purchasing policies and procedures. Experience with budgetary and purchasing responsibilities that includes reconciling credit card statements in Concur and processing purchase orders in buyBAMA. Experience entering class/course schedules in Banner and assigning classrooms in Astra.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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