Administrative Specialist, Undergraduate Admissions
1 month ago
The Administrative Specialist, Undergraduate Admissions provides excellent customer service and oversees the general administrative and office functions for Undergraduate Admissions. Connects visitors with Admissions staff members, conducts follow-up calls and confirmation calls. Answers questions about admissions applications, deadlines, and supporting materials and supports application and data processing.
FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.
Job Description
Typical duties may include but are not limited to:
- Serves as the first point of contact to internal and external audiences for Undergraduate Admissions and answers inquiries in a timely manner by e-mail, mail, telephone, and in-person.
- Updates and maintains shared calendar, including maintaining and updating Undergraduate Admissions Counselors' schedule on a monthly basis.
- Greets Admissions visitors, provides directions or information, and solves routine issues.
- Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
- Answers general questions regarding residency procedures and appropriately directs complex questions to the Residency Coordinator. Assists with Residency data collection and processing.
- Assists with the planning and execution of department sponsored campus-wide yield events, including event set up, preparation of materials, and event promotion.
- Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
- Assists with admissions application processing and special initiatives. Performs data entry to assist Processing team, including processing application cancellations/withdrawals and tracking and uploading application documents in relevant systems.
- Creates, maintains, and ensures electronic admissions records are complete, accurate, and up-to-date.
- Maintains and updates internal lists, such as internal department contact information and admissions materials inventory.
- Assists with preparation of promotional materials, including organizing and assembling of admissions packets.
- Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.
- Opens, sorts, and distributes mail for Undergraduate Admissions
- Oversees the scheduling and coordination of reservations for the Admissions conference room and golf carts for the entire Admissions staff.
- Maintains Admissions lobby to ensure clean and organized presentation for visitors. Stocks lobby with Admissions materials, information, and refreshments for guests.
- Maintains inventory of office equipment and supplies.
- Serves on committees as assigned.
- Performs other job-related duties as assigned.
Required Qualifications:
- This position requires a high school diploma and four years of full-time experience directly related to the job functions.
- Any appropriate combination of relevant education, experience, and/or certifications may be considered.
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
- Bachelor's degree from an accredited institution in an appropriate area of specialization.
- Work experience in a higher education setting.
- Experience with Workday, Ellucian Banner or Slate.
- Knowledge of general office procedures.
- Excellent interpersonal, verbal and written communication skills.
- Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
- Skill in completing assignments accurately and with attention to detail.
- Ability to accurately prepare and maintain records, files and reports.
- Ability to operate office equipment including personal computer, copy machine, fax machine, and calculator.
- Ability to operate personal computers with proficiency and learn new applications and systems.
- Ability to work successfully as both a member of a team and independently with minimal supervision.
- Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
- Ability to think critically and make clear, well-reasoned and timely decisions.
- Ability to apply general rules to specific problems to produce answers that make sense.
- Ability to adapt quickly to changing situations and environments.
- Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
-
Administrative Support Specialist
10 hours ago
Fort Myers, Florida, United States Sanibel Harbour Marriott Resort and Spa Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Sanibel Harbour Marriott Resort and Spa. As an Administrative Support Specialist, you will provide administrative support to the General Manager and Regional Manager, ensuring the smooth operation of daily office activities.Key...
-
Administrative Support Specialist
12 hours ago
Fort Myers, Florida, United States Eminence Organic Skin Care Full timeJob OverviewContracted Administrative Support Specialist – Remote or Southwest FloridaPart-time position (approximately 15 hours per week)Position SummaryThe Administrative Support Specialist collaborates closely with a local Eminence Outside Sales Representative (OSR). The OSRs are independent sales and training representatives for Eminence Organic Skin...
-
Administrative Specialist I/II
1 month ago
Fort Myers, Florida, United States Florida Gulf Coast University Full timeJob SummaryThe Administrative Specialist oversees the day-to-day administrative operations of the Veteran's Success Office. Assists with the planning and implementation of events and delivers excellent customer service.FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer....
-
Administrative Support Specialist
6 days ago
Fort Myers, Florida, United States Eminence Organic Skin Care Full timeJob OverviewContracted Administrative Support Specialist – Remote or Southwest FloridaPart-time Position (approximately 15 hours per week)Position SummaryThe Administrative Support Specialist collaborates closely with a local Eminence Outside Sales Representative (OSR). The OSRs are independent sales and training representatives for Eminence Organic Skin...
-
Administrative Support Specialist
16 hours ago
Fort Myers, Florida, United States Eminence Organic Skin Care Full timeJob OverviewContracted Administrative Support Specialist – Remote/FieldPart-time (approximately 15 hours per week)Position SummaryThis role collaborates closely with a local Eminence Outside Sales Representative (OSR). The OSRs serve as independent sales and training representatives for Eminence Organic Skin Care while managing their own business entities....
-
Administrative Support Specialist
1 day ago
Fort Myers, Florida, United States Elite Staffing Partners Full timeElite Staffing Partners is seeking a detail-oriented Administrative Support Specialist to become a vital part of our team. Work Schedule:Monday to Friday, 8:00 a.m. - 5:00 p.m.This role encompasses a diverse range of tasks, including front desk management, document organization, mail processing, and various administrative duties. The ideal candidate will...
-
Administrative Support Specialist
5 days ago
Fort Myers, Florida, United States Florida Rural Legal Services Full timePosition Overview:The primary function of this role is to provide essential administrative and clerical assistance to the office personnel.Key Responsibilities:Welcome clients, potential clients, or visitors entering the office to assess their needs.Handle various administrative tasks as needed, including:Sorting, stamping, and distributing incoming...
-
Fort Myers, Florida, United States Lori Lane Personnel Services, Inc. Full timeJob OverviewWe are excited to present a remarkable opportunity for a Construction Administrative Support Specialist to join a well-established electrical contracting firm. The ideal candidate will possess a minimum of five years of experience in construction office administration, with a particular emphasis on electrical contracting being highly...
-
Administrative Reception Specialist
11 hours ago
Fort Myers, Florida, United States Pedro L. Salim Law Firm Full timeJob OverviewWe are seeking a dedicated and skilled individual to fill the role of Administrative Reception Specialist. The ideal candidate will possess qualities such as resourcefulness, reliability, and thoroughness. Strong listening comprehension, communication, and computer skills are essential. The ability to learn quickly, manage multiple tasks, and...
-
Admissions Specialist
12 hours ago
Fort Lauderdale, Florida, United States Agape Treatment Center Full timeJoin Our Team at Agape Treatment Center Agape Treatment Center, a leading facility in the field of substance abuse treatment, is seeking an Admissions Coordinator to enhance our admissions process. Key Responsibilities: Manage and respond to admissions inquiries Assess and evaluate potential clients Collaborate with the admissions team to facilitate...
-
Fort Myers, Florida, United States Foundationrepairnorthflorida Full timePosition Overview:The Administrative Support Specialist for Production plays a crucial role in ensuring the smooth operation of our customer service and production teams. This position is ideal for individuals who thrive in a dynamic environment and possess a passion for delivering exceptional service.About Us:Foundation Repair North Florida is dedicated to...
-
Fort Myers, Florida, United States DNA Comprehensive Therapy Services Full timePosition OverviewThe Medical Billing and Credentialing Administrative Specialist plays a crucial role in providing essential administrative assistance for the payer credentialing process, which includes initial provider enrollment and re-enrollment. This position involves close collaboration with relevant personnel to ensure the completion of necessary...
-
Fort Myers, Florida, United States DNA Comprehensive Therapy Services Full timePosition OverviewThe Medical Billing and Credentialing Administrative Specialist plays a crucial role in providing administrative assistance throughout the payer credentialing process, which includes initial provider enrollment and re-enrollment. This position requires close collaboration with relevant personnel to ensure the completion of necessary...
-
Communication Arts Administrative Support Intern
19 hours ago
Fort Myers, Florida, United States University of The Incarnate Word Full timePosition OverviewThe University of the Incarnate Word is seeking a dedicated and motivated individual to fill the role of Communication Arts Student Office Assistant. This position is integral to the support of the Communication Arts Department, providing essential administrative assistance.Key ResponsibilitiesPerform general office tasks to ensure smooth...
-
Fort Myers, Florida, United States University of The Incarnate Word Full timePosition OverviewThe University of the Incarnate Word is seeking a dedicated individual to fill the role of Student Assistant within the Communication Arts Department. This position is integral to providing comprehensive support to the department and its initiatives.Key ResponsibilitiesPerform general administrative tasks to facilitate department...
-
Administrative Support Specialist
8 hours ago
Fort Myers, Florida, United States Willis Towers Watson Public Limited Company Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to support the human resources team at Willis Towers Watson Public Limited Company. This role is a key part of our sales center's daily operations and requires excellent communication and problem-solving skills.Key Responsibilities:Provide administrative...
-
Clinical Cytology Specialist
6 days ago
Fort Myers, Florida, United States Quest Diagnostics Incorporated Full timePosition: Clinical Cytology SpecialistSchedule: Monday - Friday, 8:00 AM - 5:00 PM with flexible full-time options.Locations:Multiple locations available.Sign-On Bonus: $15,000 offered to qualified candidates.Benefits:- Comprehensive Medical/Dental/Vision coverage starting on Day 1 for full-time employees working 30+ hours.- 15 days of Paid Time Off in the...
-
Office Administration Specialist
16 hours ago
Fort Myers, Florida, United States KW Property Management, LLC Full timePosition OverviewAs a vital member of KW Property Management, LLC, you will play a key role in supporting the operational objectives of the organization while embodying our core values of excellence. These values emphasize the importance of professionalism, respect, accountability, and transparency in all interactions.Key Responsibilities:Assist in the daily...
-
Healthcare Support Specialist
14 hours ago
Fort Myers, Florida, United States Richard R Wilson DO Full timeJob OverviewWe are looking for a dedicated Healthcare Support Specialist to contribute to our medical practice. In this role, you will manage essential administrative and clinical tasks to ensure the efficient operation of our healthcare facility.Key Responsibilities:Oversee all administrative functions promptly and efficientlyAssist medical personnel by...
-
Legal Administrative Specialist
6 days ago
Fort Myers, Florida, United States Lee County Clerk of Court, FL Full timeSalary: $1,320.00 BiweeklyJob Type: Full-TimeJob Number: 00929Department: CourtsDivision: Court ServicesOverview: The Court Services Department plays a crucial role in the local judicial system, tasked with upholding and safeguarding the integrity of court case documentation, coordinating jurors, administering oaths to court witnesses, and accurately...