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Office Administration Specialist

2 months ago

Fort Myers, Florida, United States KW Property Management, LLC Full time
Position Overview

As a vital member of KW Property Management, LLC, you will play a key role in supporting the operational objectives of the organization while embodying our core values of excellence. These values emphasize the importance of professionalism, respect, accountability, and transparency in all interactions.

Key Responsibilities:

  • Assist in the daily management of the office and perform administrative tasks in accordance with established company protocols.
  • Carry out various administrative functions, including record management, filing, mail handling, data entry, and maintaining office supplies.
  • Update and manage account information within the computer database.
  • Investigate and resolve any discrepancies related to account payments.
  • Coordinate and monitor significant dates and meetings, including turnover and budget discussions.
  • Ensure professional telephone etiquette and timely message handling.
  • Respond to emails within a 24-hour timeframe.
  • Oversee daily mail collection, including packages from various carriers.
  • Maintain and organize essential documents such as architectural approvals and maintenance requests.
  • Coordinate conference room reservations and events.
  • Engage in special projects as assigned.

Work Environment:

This position is primarily office-based, requiring occasional physical activity such as sitting, standing, and lifting items up to 20 pounds. The role demands manual dexterity, auditory and visual skills, and the ability to follow both written and verbal instructions.

Qualifications:

  • A minimum of one year of experience in a similar role.
  • Proficient in computer applications, particularly the MS Office Suite.
  • Strong multitasking abilities and effective prioritization skills.
  • Excellent communication and listening skills, capable of engaging with a diverse population.
  • Typing proficiency of 45-50 words per minute with accuracy.
  • A collaborative mindset, thriving in a team-oriented environment.

Please note that this job description is intended to provide a general overview of the position and may be subject to change as business needs evolve.