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Office Manager

1 month ago

Springfield, Illinois, United States ManTech Full time

Secure our Nation, Ignite your Future

Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International Corporation , you'll help protect our national security while working on innovative projects that offer opportunities for advancement.

Currently ManTech is seeking a motivated, career, and customer-oriented Senior Office Manager/Staff Officer to join our team in Springfield, Virginia.

Responsibilities include but are not limited to:

  • Provide support and assistance to GEOINT Mission Managers (GMM) and the Mission Management Office (DOM) to plan, prepare, and deliver updates on their mission areas to the Senior Advisor for Mission Management or Deputy and Associate Director of Operations (ADO):
  • Request briefing topics from GMM at least 2 weeks in advance of the Strategy Board
  • Coordinate with Corporate governance POC for schedules of ADO and D/ADO and ensure GMMs and stakeholders are included in the calendar invites.
  • Collect, prepare, and disseminate briefing information to meet established timelines.
  • Coordinate with stakeholders to ensure they are prepared to brief, including identifying briefer, notifying senior leadership of the briefing schedule.
  • Ensure GMM or representative is prepared to brief their topic.
  • Notify Mission Management leadership of any issues with execution as soon as recognized.
  • Create or improve the SOP and formalize the operation and execution.
  • Plan, schedule, and execute the Mission Management Council (MMC) forums for members of the MMC.
  • Plan topics for and schedule MMC meetings.
  • Plan pre-briefs of topics.
  • Ensure MMC is recorded for future review of DOM document and publish the minutes.
  • Provide other support and assistance to GEOINT Mission Managers (GMM) as required to improve the integration of GEOINT across the enterprise. Some activities are:
  • Assist with Partner Engagement activities such as visit coordination, IPRs, briefing preparation, visitor parking, room reservations, slide transitions, and other tasks that further mission integration across the NSG and ASG.
  • Enable GMMs to participate in NSG and ASG governance through the collection of data, preparation of materials, and thought leadership.
  • General Staff Officer Duties such as assisting with NCERTS tasker coordination and create or improve SOPs to formalize the operation and execution of repeatable processes.

Required Skills:

  • Bachelor's Degree in a related field with 11+ years of experience; OR HS diploma and 15+ years of relevant office administration experience
  • Familiar with ICD 113 & ICD 900 requirements for mission integration.
  • Ability to integrate, prioritize, and satisfy tasks and requirements within short timelines in a changing environment and where requirements are often ambiguous.
  • Proficient in MS Office Suite
  • Expertise in GEOINT corporate processes.
  • Ability to communicate effectively with both Senior Executives and Pay banded employees alike.
  • Ability to process complex information and present in a simple, clearly understood manner, appropriate for the audience.

Desired Skills:

  • NCERTS experience
  • At least 5 years IC experience
  • At least 5 years of DoD experience
  • At least 5 years' experience with our GEOINT customer

Security Clearance Requirements:

  • TS/SCI with the ability to obtain and maintain a Poly

Physical Requirements:

  • Able to remain in a stationary position 50%.
  • Constantly operate a computer and other office productivity machinery, such as a copier, scanner, and computer printer.
  • Frequently communicate with co-workers, management, and customers, which may involve delivering presentations.

#GEOINTopportunities

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.

If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.

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