Senior Staff Officer

4 weeks ago

Springfield, Illinois, United States ManTech Full time

Secure our Nation, Ignite your Future

Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International Corporation, you'll help protect our national security while working on innovative projects that offer opportunities for advancement.

Currently, ManTech is seeking a motivated, career and customer-oriented Office Manager/Staff Officer IV to join our team in Springfield, Virginia

The ideal candidate will administer all aspects of day-to-day front office business operations with a wide range of functions, to include, effective processing of staff action packages, taskers, and support other GEOINT Enterprise business processes. They will ensure that GEOINT Enterprise Directorate leadership is kept abreast of high priority issues, requirements, and developments.

Job duties include, but are not limited to:

Taskers Management

· Ability to identify, research, analyze, manage, execute, and develop tasker reports which depicts taskers received through the N-CERTS tool and email notification describing Title, Suspense Dates, Action Officer assignment, Status of Response. Within this report, capture when the tasker is received, date of assignment, and date of closure with percentage.

· Find resolutions of tasker closeouts, requesting extensions on behalf of the AO.

· Develop SOP describing tasker processes throughout the Directorate, creating more efficient ways.

· Develop and present briefings to various components of the G Directorate.

· Write and edit reports on behalf of the Directorate to include Weekly Activity Reports (WARs).

Office Management

· Support and draft meeting minutes, actions at governance and Leadership at events, to include, GEOINT Enterprise Office staff meeting, townhalls, off sites, brown bag meetings.

Records Management

· Maintain files and shared folders.

· Abide by the Records Management Schedule, dispositions, naming conventions.

· Assist with Directorate's File Plan.

· Attend required training via CBT or in-person.

· Attend Townhalls or other associated events.

· Work closely with the Primary Information Officer and designated Information Officer within the G Front Office.

Senior Executive Travel

· Coordinate with travelers. Create Management and Execution Tracker tool (MET) entries with travel dates, location, justification, cost estimations. Process Defense Travel (DTS) records with reservation of airfare or other mode of transportation, prepare travel packages to include, itinerary, hotel, and other travel needs. Deliver travel packages up to.2-business days before expected travel departure. Ensure travel authorization is approved through Carlson Wagonlit Office (CTO) and G's DTS Certifying Officials before the travel date. Upon completion of the traveler's trip, ensure receipts are received within five business days of Traveler" s return date. Enter actual expenses and prepare for the traveler's signature.

Intelligence Oversight

· Business continuity. Support the Directorate's Business Continuity Planner(s) in the definition of prioritized continuity procedures, roles, responsibilities, and resources necessary for complete restoration or continuance of critical G business processes, to include the development of associated recall roster and emergency notification chains.

Internal Control Program

· Operations Security (OPSEC)

· Coordinate non-monetary awards, attend meetings, capture notes to relay to Awards Coordinator(s).

· Prepare award certificate(s) for presentations, activities, and vision. Backfill Senior Administrative Executives (As needed) by scheduling and coordinating meetings.

· Manage calendars to forecast and de-conflict appointments.

· Obtain Read-Ahead materials.

· Develop Standard Operating Procedures (SOPs)/Workflows

· Assist in the development, maintenance, or improvements of G business operations policies.

Minimum Qualifications

· 11+ years of relevant experience with a Bachelors' degree, OR 15+ years equivalent years of experience within an Office Management/Staff Officer Support field

· Expertise in MS Office, PowerPoint, and Excel

· Experience using N-CERTS and DTS, obtaining read-ahead materials, managing calendars, and providing administrative support to senior leadership

Security Clearance Requirements:

· Active TS/SCI with the ability to obtain and maintain a Polygraph

Physical Requirements:

· Ability to remain in a stationary position 50%

· Ability to occasionally move about inside the office to attend meetings and speak to customers in-person.

· Ability to communicate with co-workers, management, and customers, which may involve delivering presentations--must be able to exchange accurate information in these situations.

· Ability to operate a computer keyboard and other office equipment.

#GEOINTopportunities

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.

ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.

If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access as a result of your disability. To request an accommodation please click and provide your name and contact information.


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