Proposal Coordinator

1 month ago

Bloomington, Illinois, United States BAE Systems Full time
Job Description The Intelligence & Security Sector (I&S) is seeking a Proposal Coordinator. This position administers and coordinates writing, research, design, development, and revision of proposals under direction of the Proposal Manager (typically $100-300M).

The Proposal Coordinator edits and manages production of proposals by coordinating the work of several areas to ensure that proposal development is on track and on time. Specific duties include copy editing and proofreading for accuracy, consistency, and conformity to style; understanding and following RFP requirements; and coordinating writing schedules, format, recordkeeping, reproduction, and delivery of proposals.

The coordinator is responsible for organizing proposal team activities such as arrival of team members, daily status calls, color review teams, and catering. Coordinator trains new proposal team members on proposal tools such as web-based collaborative tools as well as ensures they can use all proposal resources needed for proposal development.

Analyzes RFP requirements and develops or verifies RFP/Proposal compliance matrix. Develops format guidance and templates for proposals in concert with Proposal Manager and RFP guidelines. Performs desktop publishing tasks such as reformatting proposal documents to ensure proper proposal styles, fonts, and graphics are being used. Coordinates final production to RFP specifications and assists in administration and operation of web-based collaborative tools for proposal development. May provide guidance and work leadership to less experienced Proposals Coordinators. Participates in special projects as required.

The Proposal Coordinator typically works on mildly complex proposals with multiple volumes and standard production requirements. These proposals have a mid-range value and are of strategic importance to I&S.Required Education, Experience, & Skills
  • Bachelors degree or equivalent combination of education and experience
  • Minimum of two years related experience
  • Ability to obtain and maintain security clearance up to TS/SCI level
  • Candidates must be able to work with staff at all levels of the company
  • Manage multiple tasks simultaneously and efficiently
  • Understanding of Shipley or similar proposal development process
  • Ability to maintain calmness and organization under pressure while maintaining exceptional customer focus
  • Advanced MS Office Suite Skills (Word required; Excel and PowerPoint desired)
  • Excellent oral and written communication skills
Preferred Education, Experience, & Skills
  • Active security clearance
Pay Information
Full-Time Salary Range: $ $133870

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do—from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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