Admissions Representative I, Admissions

2 months ago

Missoula, Montana, United States University of Montana Full time

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through or use easy apply through *.

The Office of Admissions invites applications for anAdmissions Representative I to join their team. This position will counsel prospective applicants on the admissions process and opportunities at the University of Montana.

Responsibilities include:

  • Providing one-on-one and group admissions counseling to diverse populations.
  • Representing the University both on- and off-campus to a prospective student, parents, secondary school counselors and other individuals or organizations involved in the college selection process.
  • Effectively using data to plan and implement recruitment activities for assigned high schools and territories.
  • Serving as a liaison between prospective students and academic departments, colleges and schools, admissions evaluations and others.
  • Planning recruitment initiatives within the parameters of defined budget.
  • Reporting budget updates to Director of Admissions.
  • Making commitments on behalf of the university.
  • Coordinating and contributing to the success of various programs, committees, initiatives and activities that impact recruitment at the University of Montana.
  • Collaborating with Marketing on enrollment marketing materials and strategies.
  • Remaining professional and effective while working independently and as part of a team.

Required Skills:

  • Effective interpersonal and communication skills, including the ability to establish and maintain positive relationships with prospective students and their families.
  • Ability to speak knowledgably about UM and answer questions about academic programs, financial aid, student life, etc.
  • Effective public speaking and written communication skills with the ability to make presentations and represent the University of Montana in a professional manner in multiple cultural settings.
  • Ability to coordinate large and small events.
  • Demonstrated ability to multi-task and lead a project to completion.
  • Demonstrated planning and decision-making skills and the ability to meet deadlines.
  • Must be willing to work flexible hours, evenings and weekends as needed.
  • Must have or be able to obtain a valid Montana's Driver's License.
  • Must be able to travel for extended periods of time.

Minimum Required Experience

  • Bachelor's Degree and two (2) years related experience or an equivalent combination of education and experience.

About Admissions and UM

The mission of the Admissions Office is to attract, support and enhance student enrollment at the University of Montana by providing quality information, service and complete financial options to make the enrollment process efficient accessible and student centered.

UM is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains, where three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of "mission first, people always"; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.


Position Details

Position Title: Admissions Rep I

Position Number: 005910

Department: Admissions

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year. Position work schedule and hours are variable.

Salary: $18.265/hr.

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.


How to Apply

Priority Application Date: Sunday, January, 28, 2024 by 11:59 PM (Mountain Time)

Candidates are required to submit the following materials online via "New Resume/CV" button below

A complete application Includes:

Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as "Dear Search Committee" or "Dear Hiring Manager" is acceptable.Detailed Resume – listing education and describing work experience.Professional References – names and contact information for three (3) professional references.

*Applying through or easy apply through may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.

**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Missoula, Montana, United States


View or Apply

To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.

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