Program Administrator

2 months ago

Minneapolis, Minnesota, United States BioMADE Full time

This position may be based in either Minneapolis, MN or Emeryville, CA and is hybrid in-office/work-from-home position.

The Program Administrator will provide a wide range of administrative and operational services to a designated group of BioMADE's Program Management staff. The Program Administrator will support Program staff during the post-award through project close-out process, providing detail-oriented and organized support, facilitating communication, and executing a variety of administrative tasks to ensure compliance with BioMADE's Programs processes and procedures.

Essential Duties and Responsibilities

Support dedicated program staff with administrative and operational tasks, including scheduling meetings, creating presentations, generating reports, and ensuring consistency across multiple levels of the organization. As a Process Champion, facilitate assigned team in adhering to established procedures ensuring policy compliance across all areas of work. Ensure that required deadlines are met. Create new forms and templates via Adobe Acrobat and/or Microsoft Word and update existing forms and templates on a regular cadence. Compile and review documents and provide editing assistance as needed. Complete detailed data entry and assist in the data integrity of various application platforms. Generate reports and presentations via Microsoft Word, PowerPoint, Salesforce etc. Collaborate with cross functional business units to ensure consistency, accuracy, and completeness of business documents. Coordinate and follow up on timelines/deadlines and track unresolved action items ensuring timely completion of tasks. Prepare detailed meeting agendas, record minutes, and follow-up with internal and external stakeholders. Maintain group calendars ensuring they are up-to-date and accurate. Assist with regular file maintenance ensuring compliance with organizational file retention policy. Arrange meeting space, computer, and telecommunications support for assigned team. Actively communicate administrative and operations policy changes or process updates to internal staff. Other duties as assigned. Summary

This position may be based in either Minneapolis, MN or Emeryville, CA and is a hybrid in-office/work-from-home position.

BioMADE is a public-private partnership at the forefront of the exciting bioindustrial manufacturing industry. Bioindustrial manufacturing is transforming how we make products in the U.S. – from chemicals to materials to food and more. Working with our network of nearly 300 leading industry, academic, and nonprofit members, BioMADE is securing America's future through bioindustrial manufacturing innovation, education, and collaboration.

By harnessing the power of biology, BioMADE and its members are creating more robust and resilient supply chains, making the U.S. more self-sufficient, re-shoring manufacturing jobs, and producing more environmentally sustainable products without relying on traditional petroleum sources. BioMADE is also building a diverse and globally competitive STEM workforce to ensure American workers are prepared and ready to fill new jobs within this rapidly growing industry. National interest and momentum for bioindustrial manufacturing is at an all-time high. Join this dynamic, growing organization to make a difference in the future of bioindustrial manufacturing

BioMADE recognizes the value of diversity in the scientific endeavor. We nurture merit, talent, and achievement by supporting equal opportunity and encouraging diversity and welcome people of all backgrounds and beliefs to join us in our mission to enable domestic bioindustrial manufacturing at all scales. Research indicates that individuals who identify as male tend to apply for jobs when they meet just 60% of the criteria, while individuals who identify as female and individuals from marginalized groups only apply if they are a 100% match. If you are passionate about mission-driven organizations and believe that you have what it takes to be successful in this role, even if you do not meet all the qualifications, please apply. We appreciate the opportunity to consider your application.

BioMADE offers competitive salaries commensurate with experience, an annual bonus plan, and a comprehensive benefits package which includes 100% employer-paid medical, dental, and vision insurance for employees and a generous contribution toward dependent coverage, short- and long-term disability insurance, basic and supplemental life insurance, flexible spending plan, a robust 401(k) retirement plan with a dollar-for-dollar up to 6% match, accrued Paid Time Off, and a generous holiday calendar. We also offer a hybrid work environment for many positions, casual dress, free parking, internet and cell phone stipend, and continuing skillset development opportunities.

Export Control Disclaimer

This position will involve access to hardware, commodities, and technical information subject to the Export Administration Regulations or International Traffic in Arms Regulations. Accordingly, any hiring decision might depend in part on the BioMADE's ability to obtain or rely on federal government authorization as required, if you are not a U.S. citizen, lawful permanent resident of the U.S., asylee, refugee, or other qualifying protected individual as defined by 8 U.S.C. 1324b(a)(3).

EOE Statement

BioMADE is an equal opportunity employer to all and makes hiring and employment decisions without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation or any other characteristic protected by applicable federal, state, or local law.

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