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Prosthodontics Program Coordinator

2 months ago

Minneapolis, Minnesota, United States University of Minnesota Full time
Position Overview

The Prosthodontics Program Coordinator plays a vital role within the Division of Prosthodontics, reporting directly to the Administrative Supervisor. This position is essential in supporting the operational and educational objectives of the Division, particularly in preclinical settings.

This role involves assisting faculty members and dental students by providing comprehensive course support, administrative assistance for the Division, and preclinical operational support.

Collaboration with the Restorative Sciences administrative team is crucial to meet the needs and aspirations of both the Division of Prosthodontics and the Department of Restorative Sciences. The coordinator will leverage technology, analyze relevant data, and propose enhancements to program processes.

Salary Range: $24.07 - $35.41

Work Schedule: Monday to Thursday 8:00 AM - 4:30 PM in-person, Friday 8:00 AM - 4:30 PM remote

Key Responsibilities
  • Course Support (50%)
    • Collaborate with course directors to establish effective workflows for course management.
    • Facilitate course support for preclinical didactic and laboratory courses, including the creation of course sites, preparation of assessments, and content updates in the learning management system.
    • Communicate with students regarding academic performance, system inquiries, course details, registration, and permissions.
    • Monitor student progress, assist in setting up grade books and rubrics, and ensure timely reporting of grades in compliance with institutional policies.
    • Foster a welcoming environment, providing exceptional customer service to students, residents, faculty, and staff.
    • Maintain organized file storage in accordance with retention policies.
    • Identify and recommend improvements to enhance operational efficiency.
    • Perform additional duties as assigned by the Administrative Supervisor.
  • Administrative Support for the Division (30%)
    • Provide essential administrative support for the Division of Prosthodontics.
    • Assist in the recruitment, onboarding, and orientation processes for faculty members.
    • Manage the preclinical faculty coverage schedule and communicate changes effectively.
    • Act as a financial preparer, managing orders for supplies and equipment in accordance with university policies.
    • Participate in departmental and divisional administrative meetings.
    • Cross-train with other administrative staff to ensure continuity of operations during absences.
    • Supervise student workers as needed.
    • Analyze and recommend operational improvements to align with departmental goals.
    • Perform other duties as assigned by the Administrative Supervisor.
  • Preclinical Administrative Support (20%)
    • Support the Preclinical Director with administrative tasks.
    • Ensure efficient management of administrative processes for optimal service delivery.
    • Order preclinical office supplies and equipment in compliance with university policies.
    • Coordinate course scheduling and ensure faculty are informed of changes.
    • Identify and recommend enhancements to improve operational effectiveness.
Qualifications

Required:

  • High School diploma/GED with five years of relevant experience, including project management.
  • Proficiency in Google Workspace and Microsoft Office applications.
  • Strong interpersonal skills with effective communication abilities.
  • Experience in written communication, producing clear and concise correspondence.
  • Attention to detail and a commitment to timely execution of tasks.
  • Reliable attendance and punctuality.

Preferred:

  • Experience in a higher education setting.
  • Demonstrated project management skills and ability to meet deadlines.
  • Familiarity with organizational finances, including purchasing and budgeting.
  • Advanced skills in spreadsheet development and database reporting.
  • Ability to manage multiple tasks independently and collaboratively.
  • Problem-solving skills and the ability to address inquiries from students and faculty.
  • Capacity to remain composed in challenging situations.
  • Physical ability to perform light to moderate lifting and stand for extended periods.
  • Experience working with diverse populations.
About the University of Minnesota

The University of Minnesota School of Dentistry is the state's only dental school, serving as a key resource for dental education and patient care across five states. We are committed to fostering a diverse and inclusive workplace, welcoming applicants from all backgrounds.

For more information about our programs and values, please visit our website.