Assistant to the Vice Provost for Academic Affairs

4 weeks ago

Norfolk, Virginia, United States Old Dominion University Full time

Posting Details

Working Title Assistant to the Vice Provost for Academic Affairs & Dean of Interdisciplinary Studies

Position Number 00678A

Department VP ACAD AFF

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

Provides coordination of academic and faculty programming and performs a variety of high level duties for Vice Provost for Academic Affairs & Dean of interdisciplinary Studies, including special events, projects, acts as a backup for the Vice Provost schedule . Serves as the first point of contact for the Vice Provost for Academic Affairs & Dean of interdisciplinary Studies. Oversees special projects and events held by the Vice Provost and Dean.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service and problem resolution techniques.

Exceptional computer and technical skills, including Microsoft Word, PowerPoint, Excel and Outlook. Excellent interpersonal skills, including the ability to work effectively with and relate well to staff and external constituents at all levels of the University. Strong oral and written communication skills. Effective time management and organizational skills, maintaining a high quality of work against pressing deadlines and producing accurate, detail-focused, professional output. Demonstrated skills in document development and proofreading for errors in content and clarity of message. Demonstrated ability to manage events with extensive attention to detail.

Demonstrated ability to work independently and with minimal direct supervision.

Demonstrated ability to work on a variety of projects simultaneously. Demonstrated ability to interpret, explain, and apply complex policies. Demonstrated ability to handle confidential information with discretion and professionalism. Demonstrated ability to collect, compile, and analyze data. Demonstrated ability to analyze and resolve administrative problems.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Some experience in an administrative support role for an executive level position.

Some experience in program/event planning, office management.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some knowledge of Old Dominion University policies and procedures.

Some knowledge of Banner or equivalent relational database.

Conditions of Employment

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02709

Job Open To General Public

Open Date 08/12/2024

Close Date

Open Until Filled Yes

Special Instructions Summary

A complete application will constitute a resume and cover letter, any incomplete applications will not be considered.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: or call DARS at , or DBVI at

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

  • Resume
  • Cover Letter/Letter of Application Optional Documents
  • Yellow Layoff Form
  • Blue Layoff Card
  • AHP Letter

  • Vice President of Financial Operations

    1 week ago

    Norfolk, Virginia, United States The Miami Herald Full time

    Position Overview:The Vice President of Financial Operations will deliver exceptional leadership and robust management of comprehensive support services across the institution, focusing on key areas such as financial reporting, budgeting, payroll, accounts receivable, revenue management, cash flow oversight, accounts payable, student financial services, and...

  • Associate Vice President for Research Security and Compliance

    2 months ago

    Norfolk, Virginia, United States Old Dominion University Full time

    Job Title Associate Vice President for Research Security and ComplianceDepartment V.P. FOR RESEARCHPosition Number FP324ALocation Norfolk, VAJob SummaryOld Dominion University (ODU) invites applications and nominations for its Associate Vice President for Research Security and Compliance (AVP-RSC) and Chief Research Compliance Officer. This is an important...

  • Vice President of Legal Recovery Operations

    1 week ago

    Norfolk, Virginia, United States The Ladders Full time

    Welcome to an exciting opportunity with The Ladders Join a vibrant and diverse organization that plays a crucial role in the global marketplace.Position Overview:As a key member of our organization, you will be tasked with managing the workflow of the Legal Support division.Primary Responsibilities (additional duties may be assigned): Oversee legal...

  • Academic Program Coordinator

    1 week ago

    Norfolk, Virginia, United States Old Dominion University Full time

    Position Overview:As an Academic Program Coordinator, you will serve as the primary contact for all departmental initiatives associated with the undergraduate program. Your responsibilities will encompass:Student Recruitment: Engaging in outreach efforts to attract incoming freshmen and facilitate the enrollment of transfer students from community...

  • Chief Academic Officer

    1 week ago

    Norfolk, Virginia, United States FORTIS Colleges and Institutes Full time

    Position Overview:The Chief Academic Officer is responsible for establishing and maintaining high standards of educational excellence while supporting faculty and staff in achieving optimal educational outcomes. This role involves the development of academic policies and programs, coordination of departmental activities, and providing guidance to key...

  • Vice President of Financial Operations

    1 week ago

    Norfolk, Virginia, United States The Miami Herald Full time

    Position Overview:The Miami Herald is seeking a dynamic and experienced professional for the role of Associate Vice President for Finance. This pivotal position is responsible for providing exceptional leadership and effective operational management across various financial support services. Key areas of focus include financial reporting, budgeting, payroll...

  • Academic Plastic Surgeon

    1 day ago

    Norfolk, Virginia, United States Eastern Virginia Medical School Full time

    Job Summary:The Eastern Virginia Medical School Division of Plastic Surgery is seeking a board-certified/board-eligible plastic surgeon with a subspecialty certificate in surgery of the hand or plans to seek one to join our full-time academic faculty as an Assistant Professor. Our practice is diverse, and we are looking for a candidate who is interested in...

  • Academic Faculty Position

    1 day ago

    Norfolk, Virginia, United States Eastern Virginia Medical School Full time

    Job Summary:The Division of Colorectal Surgery at Eastern Virginia Medical School invites applications for a faculty position at the assistant or associate professor level. This is an exciting opportunity for a talented individual to join our team and contribute to our mission of providing exceptional patient care, education, and research.Key...

  • Vice President of Facilities Management

    1 week ago

    Norfolk, Virginia, United States Children's Hospital Of The King's Daughters Full time

    GENERAL OVERVIEW The Vice President of Facilities Management is tasked with the comprehensive strategic oversight and direction of Engineering, Facility Planning & Construction, Real Estate, Safety & Security, Emergency Management, Environmental Services, and Food & Nutrition Services. This role is pivotal in ensuring the effective procurement of essential...

  • Administrative Secretary

    2 months ago

    Norfolk, Virginia, United States Macon & Joan Brock Virginia Health Sciences at Old Dominion University Full time

    Administrative SecretaryPosition Number7069801DepartmentOtolaryngologyCompensation MinUSD $37,433.00/Yr.Compensation MaxUSD $48,663.00/Yr.CategoryAdministrative/ClericalLocation : LocationUS-VA-NorfolkTypeRegular Full-TimeOverviewUnder minimum supervision, performs work related to the administrative and academic activities of the...

  • Administrative Secretary

    1 month ago

    Norfolk, Virginia, United States Macon & Joan Brock Virginia Health Sciences at Old Dominion University Full time

    Administrative SecretaryPosition Number7069801DepartmentOtolaryngologyCompensation MinUSD $37,433.00/Yr.Compensation MaxUSD $48,663.00/Yr.CategoryAdministrative/ClericalLocation : LocationUS-VA-NorfolkTypeRegular Full-TimeOverviewUnder minimum supervision, performs work related to the administrative and academic activities of the...

  • Preschool Assistant

    1 day ago

    Norfolk, Virginia, United States The New E3 School Full time

    Job OverviewThe New E3 School is a state-of-the-art educational institution that sets the standard of excellence in early education across Virginia. We are seeking a highly qualified Toddler Co-Teacher to join our team and provide a high-quality early learning environment for all children.Key ResponsibilitiesCreate a stimulating and engaging classroom...

  • Clinical Operations Nurse Manager

    1 week ago

    Norfolk, Virginia, United States Shaker for ChristianaCare Direct Full time

    Nurse Manager (RN) - Rehabilitation ServicesShift: Full-Time Day Shift (options of 8, 9, or 10 hours)Location: Wilmington, DEThe Shaker for ChristianaCare Direct is seeking a seasoned Nurse Manager (RN) to take on the comprehensive responsibility for the clinical and operational excellence in nursing practices and patient care delivery within our esteemed...

  • Surgical Assistance Technologist

    1 week ago

    Norfolk, Virginia, United States Childrens Hospital of The King's Daughters Full time

    GENERAL OVERVIEWThe Anesthesia Support Specialist plays a crucial role in aiding the licensed anesthesia provider by managing the acquisition, preparation, and utilization of necessary equipment and supplies for effective anesthesia administration. This position also involves assisting the surgical team with equipment and supplies as required during...

  • Senior Rehabilitation Nurse Manager

    1 week ago

    Norfolk, Virginia, United States Shaker for ChristianaCare Direct Full time

    Position Title: Nurse Manager (RN) - Center for RehabilitationShift: Full-Time Day Shift (Options of 8, 9, or 10-hour Shifts)Location: Wilmington, DEThe Center for Rehabilitation at Wilmington Hospital, part of ChristianaCare, is in search of a seasoned Nurse Manager (RN) to take on the 24-hour accountability and oversight for maintaining excellence in both...

  • Clinical Operations Nurse Manager

    1 week ago

    Norfolk, Virginia, United States Shaker for ChristianaCare Direct Full time

    Nurse Manager (RN) - Rehabilitation ServicesShift: Full-Time Day Shift (options of 8, 9, or 10 hours)Location: Wilmington, DEThe Shaker for ChristianaCare Direct is in search of a seasoned Nurse Manager (RN) to take on the 24-hour responsibility for ensuring excellence in both clinical and operational nursing practices, as well as the delivery of patient...

  • Performance and Risk Evaluation Specialist

    1 week ago

    Norfolk, Virginia, United States The Ladders Full time

    Join us at The Ladders, a dynamic and evolving organization making a significant impact in the industry. Position Overview: The role involves delivering analytical insights, performance reporting, and project management assistance within the Enterprise Risk Management (ERM) Division. The primary emphasis is on supporting initiatives related to ERM, risk...

  • Risk Assessment and Performance Consultant

    5 days ago

    Norfolk, Virginia, United States The Ladders Full time

    Join us at The Ladders, a dynamic and expanding organization that significantly influences the global market. Position Overview: The role is pivotal in delivering analytical insights, performance reporting, and project management assistance within the Enterprise Risk Management (ERM) Division. The primary emphasis is on facilitating activities related to...

  • Assistant Professor of Theatre Arts

    1 week ago

    Norfolk, Virginia, United States Virginia Department of Transportation Full time

    Position Title: Assistant Professor of Theatre Arts - Focus on African American Theatre & PerformanceRole Classification: Tenure-Track Faculty PositionCompensation: Salary commensurate with qualifications and experienceInstitution: Virginia Department of TransportationJob Overview:The Virginia Department of Transportation invites applications for a...

  • Assistant Director, Risk Management

    1 day ago

    Norfolk, Virginia, United States Careers@Gov Full time

    About the RoleThe Monetary Authority of Singapore (MAS) is seeking a highly skilled professional to join our Inspection Divisions as a Deputy/Assistant Director. As a key member of our team, you will play a critical role in ensuring the safety and soundness of financial institutions in Singapore.Key ResponsibilitiesConduct inspections of financial...