Administrative Secretary

2 months ago

Norfolk, Virginia, United States Macon & Joan Brock Virginia Health Sciences at Old Dominion University Full time


Administrative Secretary

Position Number

7069801

Department

Otolaryngology

Compensation Min

USD $37,433.00/Yr.

Compensation Max

USD $48,663.00/Yr.

Category

Administrative/Clerical

Location : Location

US-VA-Norfolk

Type

Regular Full-Time

Overview

Under minimum supervision, performs work related to the administrative and academic activities of the department.



Responsibilities

This position will provide executive level administrative support to the Pediatric ENT Faculty located at Children's Hospital of the King's Daughters.

Will take responsibility for the monthly tracking and analysis of Press Ganey patient satisfaction survey results. Will look for trends and use data to recommend strategic planning goals to the Pediatric faculty members.

Will be responsible for the master scheduling for all Pediatric faculty members.

Will be called on to act as designee to the Pediatric office manager when she is out of the office.

Will complete independent market research to assist in analysis and development of overall marketing strategies. Will join the Pediatric office manager in making visits to referring physician offices.

Answers telephones; takes clear and concise messages; daily filing, and other routine office tasks.

Must be HIPAA Compliant and maintain confidential information.

Works closely with the Academic Manager to coordinate and carry out details related to the following: faculty activities and appointments; research projects and resulting presentations and/or publications by students, residents, and faculty; documentation and publication of academic material such as book chapters and journal publications.

Works with Pediatric ENT Practice Manager to coordinate and manage Faculty Clinical and Academic Schedules

Transcribes material pertaining to academics, administration, and /or occasional clinical correspondence.

Reviews faculty members' incoming mail. Responds to requests from hospitals and academic departments, both locally and nationally with regard to academic and administrative matters. Will check mail at River Pavilion site several times per week

Maintains and updates Faculty Curriculum Vitae. Distributes noteworthy Faculty achievement to appropriate Public Affairs office(s).

Must process Interlibrary Loan requests on a regular basis; may need to access Brickell Library resources at Lewis Hall

Utilizes institutional software (One Source) for procurement of supplies and reimbursements.

Processes, records, and reconciles travel arrangements/travel vouchers for faculty members.

If needed, may assist Academic division during Residency Review Committee (RRC) Site visits and other special projects related to Residency Program.

Works with Faculty and Academic Manager with Department sponsored events such as state/regional conferences and workshops.

Performs other duties as assigned.



Qualifications

High School diploma plus three years' experience working in an administrative position required, healthcare facility experience preferred. Computer experience in word processing, spreadsheets, graphics and database software is required. Medical application software experience preferred.

Associates Degree is preferred.



Location : Location

US-VA-Norfolk

We are an equal opportunity / affirmative action employer / M/F/D/V / drug & tobacco free workplace. EVMS is a certified employer of the Virginia Values Veterans (V3) Program.

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