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Academic Program Coordinator

2 months ago

Norfolk, Virginia, United States Old Dominion University Full time

Position Overview:
As an Academic Program Coordinator, you will serve as the primary contact for all departmental initiatives associated with the undergraduate program. Your responsibilities will encompass:

  • Student Recruitment: Engaging in outreach efforts to attract incoming freshmen and facilitate the enrollment of transfer students from community colleges.
  • Academic Records Management: Creating and maintaining up-to-date academic records for students, ensuring accuracy and compliance with institutional standards.
  • Graduation Certification: Assisting in the certification process for students nearing graduation, providing guidance on requirements and procedures.
  • Student Advising: Offering advice to students regarding academic regulations, requirements for degree completion, and general support throughout their educational journey.
  • Course Scheduling Support: Aiding in the organization and scheduling of departmental courses and related instructional activities.
  • Marketing Materials Development: Designing and updating promotional brochures aimed at recruiting new students into the program.
  • Liaison Activities: Acting as a bridge between alumni, community colleges, and the department to foster relationships and enhance program visibility.
  • Administrative Support: Providing assistance to the department chair in coordinating academic activities involving students, faculty, alumni, and other administrative units.

Required Skills and Qualifications:
To be successful in this role, candidates should demonstrate:

  • Proficiency in managing multiple tasks efficiently while meeting deadlines.
  • Strong oral and written communication abilities.
  • Professional demeanor and capability to work collaboratively within a team environment.
  • Excellent keyboarding skills and familiarity with PC-based software, particularly the Microsoft Office Suite.

Experience:
Applicants should possess several years of experience within a university academic setting, particularly in roles that involve interaction with students, faculty, and staff.

Additional Considerations:
Knowledge of academic policies regarding admission, retention, and graduation is essential. Proficiency in maintaining and updating databases for student records using software like Excel and Banner is highly desirable.

Conditions of Employment:
This position is open until filled, and candidates may be subject to a criminal background check as part of the hiring process.

Equity Statement:
Old Dominion University is committed to providing equal employment opportunities for all individuals, encouraging applications from diverse backgrounds, including individuals from minoritized communities, women, veterans, and those with disabilities.