Program and Events Coordinator

3 weeks ago

New York, New York, United States Bard College Full time
MBA in Sustainability

Program and Events Coordinator

Apply Here:

Bard College's Graduate Programs in Sustainability (GPS) has an opening for a full-time Program and Events Coordinator. The NYC-based, GPS Program and Events Coordinator will be responsible for coordinating (1) Bard MBA Residency Weekends in NYC, and (2) planning, promotion and delivery of a monthly evening Bard GPS event in NYC.

Residency Coordination covers onsite operations for the MBA program during the four-day weekend residencies once each month, as well as administrative tasks leading up to the residency weekend. Tasks include, but are not limited to:
  • Leading the set-up and take-down of classrooms and meeting rooms
  • Technology setup and trouble-shooting
  • Managing catering (both orders and set-up)
  • Room pick-up and garbage and recycling management
  • Setting up guest passes
  • Interfacing with the property manager as needed on repairs or other issues; ensuring building security
  • Responding promptly and courteously to student and faculty concerns relating to operations
Virtual Classroom Management, including, but not limited to:
  • Canvas class creation and support
  • Zoom account management
  • Zoom link creation
The Coordinator also liaises with student groups to support special events throughout the academic year.

Public Event Support includes:
  • Managing registration systems
  • Reserving spaces
  • Catering orders
  • Day-of set-up and take-down
  • General support during events
  • Attending occasional NYC area sustainability networking events
  • Researching and scheduling speakers
  • Working with the MBA marketing team to develop communications plans to promote events
The Events Coordinator will report to the Assistant Director of the MBA. This full-time appointment is for 1 year, with a potential to renew following the completion of the contract.

This position requires strong interpersonal and communication skills, the ability to relate to a broad range of constituents (students, faculty, industry partners, etc.), an aptitude for project management, attention to detail, and the ability to work well both independently and collaboratively. The Events Coordinator should be based in the NYC metro area, and will work remotely, excluding attendance at events and activities.

Qualifications
  • At least two years of relevant experience in events management
  • Proficiency using Google Suite, Microsoft Office, Zoom and comfort giving online and in-person presentations is expected
  • The position requires high level verbal and written communication skills and organizational and time management skills
  • Willingness to communicate with event talent, audiences and vendors
  • The position requires the ability to work occasional weekends and evenings
  • Experience with Adobe Creative Suite, HubSpot, social media management, and/or Canva is also preferred
Physical Requirements
  • Must be able and willing to set up and take-down monthly events, including the ability to lift 40 lbs
Application Instructions
To apply, please submit a cover letter, CV, and names and contact information for three references to Interfolio at Applications will be reviewed as received.

Compensation: $23-$26 per hour
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.
AA/EOE

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