Program Assistant

2 months ago

Rockville, Maryland, United States USAJobs Full time
Duties

Administrative Support/Office Automation Duties: Receive visitors and telephone calls, screen same and based upon judgment, refer calls or persons to the individuals within the IHS, responsible for the particular area of inquiry. Maintain monthly/quarterly calendar for Director and staff, schedule appointments, conferences, meetings; and obtain any background materials needed by Director and staff pertaining to matters to be considered at scheduled meetings. Make travel arrangements for CSC Division staff, maintain itinerary of travel, and prepare travel vouchers upon completion of travel for all CSC Division staff.

Budget Formulation/Projection Administration: Review for accuracy documents such as vouchers, purchase requisitions, purchase orders, and training requests, contractor invoices, and personnel forms, etc. All information is utilized for monthly reconciliation and year-end close-out activities. Utilize Accounting System database and applicable reports to compare requests for funds with account balances to assure that funds are available to cover transactions; checks for closed accounts with unobligated balances, adjusts account balances to reflect effects of allotments, transfer, obligations, expenditures and other actions, which change the amount of funds available in accounts for use

Requirements

Conditions of Employment
  • Must pass pre-employment examination.
    Selectee may be subject to a probationary/trial period
    ESEP appointees typically serve a two year trial period
    U.S. Citizenship is required
    Selective Service Registration is required for males born after 12/31/1959

    Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit .

    Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.

    Qualifications

    To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    MINIMUM QUALIFICATIONS:
    Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:
  • Arranging meetings and conferences to include arranging official government travel documents to ensure all requirements are met multiple staff members;
  • Recording time and attendance using an automated timekeeping system to ensure accuracy;
  • Recording incoming time sensitive correspondence, track for processing, and ensure outgoing responses are timely sent, recorded, and filed;
  • Receiving visitors for the Division and escorting them to the appropriate destination or staff member; AND
  • Monitoring and tracking budget expenditures to include maintaining an accurate ledger of transactions
    Time In Grade
    Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

    You must meet all qualification requirements within 30 days of the closing date of the announcement.

    Education

    There are no education requirements.

    Additional information

    This position may be eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. .

    Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.

    Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

    This position is covered by a Bargaining Unit.

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