Administrative Assistant

3 weeks ago


Chantilly, Virginia, United States Open Systems Technologies Corporation Full time

Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees' futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.

Open Systems Technologies is looking for an Administrative Assistant to work in support of the Intelligence community. The Front Office Admin will serve as the first face of the University, providing essential administrative support to the Dean and Associate Dean. This role requires a highly organized and proactive individual who can manage complex schedules, coordinate travel, and facilitate effective communication within the University. The ideal candidate will be adept at multitasking and will play a key role in ensuring the smooth operation of the front office.

Responsibilities:

  • Serve as the primary point of contact for the Dean and Associate Dean, managing their schedules and calendars with precision.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Manage conference room bookings and ensure all necessary resources are available for meetings.
  • Write and edit various forms of communication, including emails, speeches, briefings, and other University-related documents.
  • Assist with Tasklists and serve as a timekeeper for meetings and events.
  • Support event coordination for various functions, including Managers Offsite, Holiday Parties, All Hands meetings, and other special events.
  • Interface daily with the Deans, Executive Officer, and other staff, providing a welcoming environment for visitors entering the space.
  • Perform additional administrative duties as assigned, ensuring tasks are completed efficiently and accurately.

Required Qualifications:

  • CLEARANCE: TS/SCI w FSP
  • High School Diploma required; 7 years of relevant experience or an equivalent combination of education and experience.
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Ability to perform duties with minimal supervision while also collaborating effectively within a team environment.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and adapt to changing demands.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.

PDN-9cc8ed e-a919-eab34fc6d90b

  • Chantilly, Virginia, United States Open Systems Technologies Corporation Full time

    Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems...


  • Chantilly, Virginia, United States General Dynamics Information Technology Full time

    Job Summary:We are seeking a highly skilled Systems Integrator/Administrative Assistant to join our team at General Dynamics Information Technology. As a key member of our team, you will play a critical role in ensuring the smooth operation of our systems and providing exceptional support to our customers.Key Responsibilities:Assist onsite Program Manager...


  • Chantilly, Virginia, United States Curatio Management Group Full time

    Job OverviewSalary: Competitive Dual Rate $20-$35 per hourPosition: Part-Time / Non-Exempt / 24 hours per weekHourly Compensation: $20 per hour for Administrative Assistant tasks, $35 per hour for Assistant Instructor responsibilitiesRole Summary:We are seeking a dedicated individual who embodies positivity, transparency, and strong communication skills. The...


  • Chantilly, Virginia, United States Guidepost Montessori Full time

    Administrative Support Role at Guidepost MontessoriGuidepost Montessori is seeking a highly organized and detail-oriented individual to join their team as an Administrative Support Specialist. As an Administrative Support Specialist, you will play a vital role in supporting school operations and providing exceptional customer service.Key...


  • Chantilly, Virginia, United States Hop & Wine Beverages, LLC Full time

    Job SummaryAt Hop & Wine Beverages, LLC, we are seeking a highly organized and detail-oriented Administrative Sales Coordinator to provide administrative support to our Sales and Marketing team. This role will be responsible for assisting with daily operations, maintaining accurate records, and ensuring seamless communication between teams.Key...


  • Chantilly, Virginia, United States General Dynamics Information Technology Full time

    Job Summary:We are seeking an experienced Administrative Specialist to join our team at General Dynamics Information Technology. As an Administrative Specialist, you will provide administrative support to our leadership team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the Dean and Associate Dean,...


  • Chantilly, Virginia, United States General Dynamics Information Technology Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our team at General Dynamics Information Technology. As an Administrative Assistant IV, you will provide high-level administrative support to our senior executives and management team.Key ResponsibilitiesProvide administrative support to senior executives and management team,...


  • Chantilly, Virginia, United States General Dynamics Information Technology Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our team at General Dynamics Information Technology. As an Administrative Assistant IV, you will provide high-level administrative support to our senior executives and management team.Key ResponsibilitiesProvide administrative support to senior executives and management team,...


  • Chantilly, Virginia, United States Chenega Corporation Full time

    Job SummaryChenega Corporation is seeking a highly organized and detail-oriented HR Administrator II to join our team. As an HR Administrator II, you will be responsible for providing administrative support to the Human Resources department, ensuring the smooth operation of HR-related activities.Key Responsibilities• Prepare and process new hire paperwork,...


  • Chantilly, Virginia, United States ECS Limited Full time

    Position Overview:As a vital member of our Human Resources team, you will play a key role in managing and organizing employee documentation. Your attention to detail and commitment to accuracy will ensure that our records are maintained to the highest standards.Key Responsibilities:Act as a representative for the department in various administrative tasks...


  • Chantilly, Virginia, United States QinetiQ Full time

    Position OverviewWe are seeking a qualified administrative support professional to provide assistance to a Department of Defense client. The successful candidate should hold a Bachelor's degree in business administration or a related discipline, accompanied by 15 years of pertinent experience. An active TS/SCI clearance is mandatory.Key...


  • Chantilly, Virginia, United States Peraton Full time

    Job SummaryWe are seeking a highly skilled and experienced Program Manager to join our team at Peraton. As a key member of our operations team, you will be responsible for providing administrative and project-based support to our technical team.Key ResponsibilitiesAdministrative Support: Provide seamless support to front office systems and processes,...


  • Chantilly, Virginia, United States Markon Solutions Full time

    Database AdministratorMarkon Solutions - Chantilly, VAJob Description:Company Overview:Eager to join a team where your skills are valued, your growth is nurtured, and your impact is profound? Look no further than Markon, a premier consulting firm deeply dedicated to advancing our nation's most critical missions.At Markon, we don't just offer jobs – we...


  • Chantilly, Virginia, United States Sparks Group Full time

    Position OverviewCompany Overview: Sparks Group is seeking a dedicated Administrative Support Specialist to enhance our office operations. This role is ideal for individuals who value a structured work environment and are committed to providing exceptional support.Key Responsibilities:Oversee a multi-line telephone system to ensure effective...


  • Chantilly, Virginia, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Support Professional plays a crucial role in delivering high-level clerical and administrative assistance. This position involves the continuous oversight of senior leadership calendars, ensuring efficient scheduling and organization.Key Responsibilities:Provide comprehensive administrative support, including the preparation...

  • Program Analyst

    2 weeks ago


    Chantilly, Virginia, United States QinetiQ Full time

    QinetiQ US - Administrative Support Staff OfficerQinetiQ US stands at the forefront of innovation, focusing on robotic and autonomous systems across multiple industries globally. Our dedication to pioneering research in sensor technology, signal processing, artificial intelligence, machine learning, and augmented reality plays a crucial role in enhancing...

  • Program Analyst

    2 weeks ago


    Chantilly, Virginia, United States QinetiQ Full time

    QinetiQ US - Administrative Operations OfficerQinetiQ US stands at the forefront of innovation, specializing in robotic and autonomous systems across multiple sectors globally. Our dedication to pioneering research in sensor technology, signal processing, artificial intelligence, machine learning, and augmented reality drives progress in defense, aerospace,...


  • Chantilly, Virginia, United States Booz Allen Hamilton Full time

    Position Overview:The Executive Support Professional plays a crucial role in providing comprehensive clerical and administrative assistance. This position involves continuous management of senior leadership calendars, ensuring efficient scheduling and organization of meetings, and the creation and maintenance of essential administrative documents.Key...


  • Chantilly, Virginia, United States Homeliving Network LLC Full time

    Job OverviewHomeliving Network LLC, a company specializing in the installation and maintenance of gas fireplaces and outdoor living solutions, is seeking to hire an Office Manager to oversee operations.Key Responsibilities:Manage invoices and accounts receivable processes.Oversee accounts payable functions.Perform scanning and copying of essential...


  • Chantilly, Virginia, United States Homeliving Network LLC Full time

    Job OverviewHomeliving Network LLC, a leading provider in the Gas Fireplace and Outdoor Living sector, is seeking an experienced Office Manager to oversee operations at our administrative center.Key Responsibilities:Manage invoicing and accounts receivable processes.Oversee accounts payable activities.Perform scanning and copying of essential...