Exec/Admin Assistant

1 month ago

Phoenix, Arizona, United States American Express Full time

You Lead the Way. We've Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Executive Assistant to the VP, USCDT Cross Platform Delivery. Responsible for providing an exceptional standard of support for VP and team, will work autonomously and efficiently, anticipating the leader's needs and "connecting the dots" behind the scenes. Looking for candidate that is highly energetic, organized, flexible and credible and used to working in a fast, and at times high pressure environment with numerous conflicting priorities.

This role will report into VP, USCDT Cross Platform Delivery.

This role will support up to three Vice Presidents.

Primary Responsibilities

Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones. Managing long-term calendar views of critical meetings and eventsArranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events.Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies.Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend.Organizing new starters first days, workstation, PC's, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities.Assisting with timekeeping and payroll duties, organization charts and completing cost-center reconciliationsIn conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events.Support of ad hoc special project which may be confidential and sensitive in nature.Support Employee Engagement initiatives, Sr. Leader / team updates and other USCDT Cross Platform related projects as needed. Managing general follow-up and generating reminders to effectively meet deadlines and commitments Required Qualifications Ability to work under pressure, to tight deadlines and with strong attention to detail.Strong maturity with ability to effectively prioritize VP office responsibilities.Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.Team player who is dependable and enthusiastic.Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (may work with VP's email).Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills.Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-throughProficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, BrassRing, and the IT Service Catalog. Salary Range: $24.05 to $48.10 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers/Employees - Click here to view the "Know Your Rights" poster and the Pay Transparency Policy Statement. If the links do not work, please copy and paste the following URLs in a new browser window: to access the three posters.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

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