Administrative Assistant

3 weeks ago


Chicago, Illinois, United States Ahold Delhaize USA Full time

Address: USA-IL-Chicago-300 South Riverside Plaza
Store Code: PDL Executive Admin
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
Primary Purpose:
The Administrative Assistant provides administrative, and staff support services to the assigned individual and functional area. They'll support a wide variety of complex assignments of a critical and confidential nature.
Our flexible/ hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Our core office locations include Salisbury, NC , Chicago, IL, Quincy, MA, Carlisle, PA, Scarborough, ME, Hyattsville, MD and Mauldin, SC.
Applicants must be currently authorized to work in the United States on a full-time basis.
Duties & Responsibilities:

General office management
Manages department/function by distributing and ordering supplies
Manages functional budget, prepares invoices and reports to assist the assigned individual and functional
area
Manage travel (includes online research, booking, tracking, preparing the traveler, etc.)
Manage meeting and conference rooms
Meeting and event planning (includes negotiation hotel contracts, scheduling catering, preparing for Web
and video conferencing, etc.)
Serve as coordination point to collect, organize, and present information for the functional area.
Function/Department Program Coordination & Support Serves as the main liaison and communication link to leader and function
Provides advice, expertise, and context to the leader to ensure the consistency of, and compliance with,
established standards and practices of the administration of the executive area as well as communicating
functional information.
Provides necessary information and reports as needed. Research issues and coordinate appropriate
responses.
Utilize Microsoft office programs to create various documents and spreadsheets
Interacts professionally across the business
Supporting special projects and programs as-needed (project management) - Participating in trainings, career development, and webinars related to position and assigned function

Qualifications:

High School Diploma required
Project management knowledge
Technologically savvy (Google, Advanced MS Office, etc.)
Strong critical thinking and problem-solving skills
Highly organized and detail oriented
Tact and discretionary initiative
Highly flexible with strong multitasking and prioritization ability
Able and willing to learn new software tools and applications
Excellent & effective communication
Takes direction from the leader they are supporting but acts autonomously in decisions directly impacting their functional area.
Empathetic
Collaborative and works well with others

Preferred Qualifications:

Associate or Bachelor's Degree preferred

#LI-KMM #LI-Hybrid
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. When considered together, the companies of Ahold Delhaize USA comprise the largest grocery retail group on the East Coast and the fourth largest grocery retail group in the nation, serving millions of omnichannel customers each week.
Job Requisition: 391271_external_USA-IL-Chicago_8222024

  • Chicago, Illinois, United States TEKsystems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TEKsystems. As an Administrative Assistant, you will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including preparing...


  • Chicago, Illinois, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our organization, ensuring the smooth operation of our daily activities.**Key Responsibilities:**Manage general accounting duties, including...


  • Chicago, Illinois, United States Leonard Law Group Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at the Leonard Law Group. As a key member of our office support staff, you will be responsible for providing exceptional customer service and administrative support to our clients and staff.Key Responsibilities:Answering and directing phone calls and responding...


  • Chicago, Illinois, United States MyCareersFuture Full time

    Job SummaryMyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our organization.Key ResponsibilitiesCommunication and CorrespondenceReceive and process various forms of communication,...


  • Chicago, Illinois, United States JPMorganChase Full time

    Job Description Join our Wealth Management team as an Administrative Assistant, where you will have the opportunity to work in a high-paced, organization. This role offers daily interaction with executive level internal clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that...


  • Chicago, Illinois, United States The Larko Group Full time

    Receptionist/ Administrative AssistantWe are seeking a highly organized and enthusiastic professional to join our team as a Receptionist/ Administrative Assistant. As a key member of our front desk team, you will be responsible for creating a warm and welcoming atmosphere for our clients and colleagues.Front Desk Responsibilities:Provide a positive first...


  • Chicago, Illinois, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly skilled and organized Temporary Administrative Assistant to support our team in various administrative duties.**Key Responsibilities:**Provide administrative support to our team, including data entry, filing, and record-keeping.Assist with responding to inquiries and resolving issues in a timely and...


  • Chicago, Illinois, United States Patrick Mcclurkin law office Full time

    Job Title: Legal Administrative AssistantWe are seeking a skilled and detail-oriented Legal Administrative Assistant to support our legal team with various tasks.The successful candidate will be proficient in liaising with clients, witnesses, and legal professionals while providing essential administrative assistance to attorneys.Key Responsibilities:Draft...


  • Chicago, Illinois, United States CNA Full time

    You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. Under general supervision performs complex administrative support on day...


  • Chicago, Illinois, United States City Colleges of Chicago Full time

    Job Summary:The City Colleges of Chicago is seeking a highly organized and detail-oriented Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to the EMT/Paramedics Program department, ensuring the smooth operation of daily office activities.Key Responsibilities:Provide administrative...


  • Chicago, Illinois, United States Willenson Law, LLC Full time

    Position Title: Legal Administrative Assistant / Paralegal (Part-Time)Overview:We are in search of a meticulous, organized, and empathetic individual to become a part of our team as a part-time Legal Administrative Assistant. This position encompasses a blend of paralegal and administrative responsibilities, aiding our legal professionals and ensuring...


  • Chicago, Illinois, United States Alston & Bird LLP Full time

    THE FIRMAt Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine's "100 Best Companies to Work For" for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and...


  • Chicago, Illinois, United States City of Chicago Full time

    Job SummaryThe City of Chicago is seeking a highly skilled Administrative Assistant II to provide administrative support to a city manager. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesReview and analyze applications and...


  • Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full time

    Job SummaryThe Metropolitan Water Reclamation District of Greater Chicago is seeking an Administrative Specialist to perform a variety of clerical and administrative tasks. The successful candidate will be responsible for composing and/or typing correspondence, organizing and maintaining files, tracking completion of assignments, and performing basic...


  • Chicago, Illinois, United States McDonald's Global Technology Full time

    Job DescriptionCompany Description:McDonald's evolving Accelerating the Arches growth strategy puts our customers and people first, and leverages our competitive advantages to strengthen our brand. We are recognized on lists like Fortune's Most Admired Companies and Fast Company's Most Innovative Companies. Doubling Down on the 4Ds (Delivery, Digital, Drive...


  • Chicago, Illinois, United States YMCA Full time

    This position will also provide general support to others in the department as needed. Job DescriptionThis individual will provide administrative support to the department including telephone communications, written correspondence, database management, project planning, and customer service. This position will also provide general support to others in the...


  • Chicago, Illinois, United States Ankin Law Full time

    We are seeking a highly skilled and detail-oriented Receptionist to join our team at Ankin Law, a progressive plaintiff's injury law firm. If you have a passion for helping others and providing exceptional client service, we want to hear from you!About the Role:As a Receptionist, you will be the first point of contact for our clients and will be responsible...


  • Chicago, Illinois, United States Phil Stefani Signature Restaurants Full time

    Job OverviewWe are looking for a meticulous and detail-oriented Finance Administrative Assistant to become a vital part of our organization. This role presents a fantastic opportunity to engage with a vibrant team and play a significant role in the advancement and prosperity of our financial operations.If you possess exceptional attention to detail, strong...


  • Chicago, Illinois, United States NEW LIFE CENTERS OF CHICAGOLAND NFP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Food Pantry operations at New Life Centers of Chicagoland NFP. The successful candidate will assist with administrative tasks, ensure pantry safety, and provide exceptional customer service to our community patrons.Key ResponsibilitiesAdministrative...


  • Chicago, Illinois, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly organized and detail-oriented Sales Admin to join our team. As a Sales Admin, you will play a critical role in supporting our sales team by processing and managing sales orders, quality checking products, and handling customer inquiries.**Key Responsibilities:**Process and manage sales orders in a timely and...