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Administrative Assistant II
2 months ago
Job Summary:
The City Colleges of Chicago is seeking a highly organized and detail-oriented Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to the EMT/Paramedics Program department, ensuring the smooth operation of daily office activities.
Key Responsibilities:
- Provide administrative support to the EMT/Paramedics Program department, including answering phones, responding to emails, and maintaining accurate records.
- Operate computer equipment and software to produce various materials, such as exams, student handouts, and faculty lists.
- Assist in reviewing time sheets and preparing attendance reports for payroll processing.
- Prepare purchase requisitions for supplies and equipment, and review invoices and purchase orders to ensure correctness of charges.
- Provide information to students regarding registration, financial aid, and departmental course offerings.
- Maintain and update student academic records, financial aid reports, and registration forms.
- Perform related duties as required.
Requirements:
- Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting.
- Proficient in PC desktop and related software programs.
- Ability to operate a personal computer and keyboard at a speed of 45 words per minute.
- Ability to follow verbal and written instructions.
- Skill in basic filing, record keeping, and operation of a variety of office machines.
What We Offer:
- Excellent health benefits at a low cost.
- Investment plans 403(b) & 457(b).
- SURS Retirement Plan.
- Generous vacation, holidays, personal, and sick days.
- Tuition Reimbursement and Public Service Loan Forgiveness.
Chicago Residency: Chicago residency is required for all full-time employees within 6 months of hire.
