Senior Administrative Assistant
1 month ago
Job Description
This individual will provide administrative support to the department including telephone communications, written correspondence, database management, project planning, and customer service.
This position offers a base salary of $50,500.00 up to $67, Final salary is determined by required qualifications, experience, and education for this role.
We offer a full benefits package including medical, dental, vision, defined benefit plan (retirement savings), defined contribution plan (403(b) plan, life and disability insurances, technology stipend, and generous paid time off, all in a work from anywhere in the U.S.
workplace (if role is eligible).Qualifications
- Associate's or Bachelor's degree is preferred
- Ability to travel approximately 10% of the time is required
- Ability to work with off-site staff in a remote environment is required
- Minimum 3-5 years of administrative support experience is required
- Must be proficient in Microsoft Outlook, Excel, Word and PowerPoint
- Must be highly organized with strong attention to detail and be able to work in a fast paced environment
- Must possess excellent verbal and written communication skills
- Experience working for multiple leaders on multiple projects simultaneously is preferred
- Must possess initiative and ability to work independently with minimal supervision
- Must possess effective problem solving and analytical skills
- Ability to build relationships with internal and external stakeholders is required
- Requires a commitment to the YMCA character development values of caring, honesty, respect and responsibility
- Provide administrative support including, but not limited to: calendar management, filing, scanning, copying, answering phone calls, handling mail and making extensive travel arrangements and processing expenses
- Create documents, spreadsheets, presentations including charts and graphics, and various reports
- Prepare and assemble materials and minutes for meetings; coordination of meeting agendas with various committees and participants; coordination of schedules; meeting, menu and hotel arrangements; and reservations for team members
- Supports the planning for projects which includes but is not limited to: creates and updates timeframes on major projects, research, processes contracts, assists with registration, completes payments and event follow-up
- Works with software which may include but is not limited to: routinely inputting data, retrieving data, preparing, reviewing, updating and maintaining: spreadsheets, documents, presentations, databases and reports
- Serve as primary point of contact for data integrity, research, resilience, administration and reconciliation with Finance and other Y-USA departments
- Coordinate and create monthly reports, monitoring departmental goals , assist with departmental contracts
- Responsible for monthly budget account monitoring and adjustments
- Perform other duties as assigned
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