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Administrative Assistant

2 months ago

Chicago, Illinois, United States MyCareersFuture Full time

Job Summary

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our organization.

Key Responsibilities

  • Communication and Correspondence
    • Receive and process various forms of communication, including written correspondence and reports.
    • Draft and prepare correspondence, reports, and other documents as required.
  • Administrative Support
    • Provide administrative support to managers and supervisors, including preparing meeting materials and taking minutes.
    • Assist with the development and implementation of policies and procedures.
  • Financial Management
    • Manage accounts payable and accounts receivable records, ensuring accurate and timely processing of invoices and payments.
    • Monitor expenditures and process payment requests for reimbursement.
  • Procurement and Compliance
    • Prepare and process purchase orders and requisitions, ensuring compliance with organizational policies and procedures.
    • Receive and audit invoices for accuracy and compliance, ensuring prompt payment of departmental bills.
  • Human Resources
    • Provide administrative support for faculty searches and staff recruiting, including coordinating interviews and onboarding processes.
    • Oversee department hiring procedures, ensuring compliance with organizational policies and procedures.
  • Other Duties
    • Perform other related duties as assigned by management.

Requirements

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative support role.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and other software applications.