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Legal Administrative Assistant

3 months ago

Chicago, Illinois, United States Alston & Bird LLP Full time

THE FIRM

At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine's "100 Best Companies to Work For" for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.

JOB DESCRIPTION

Are you ready for a new adventure? Alston & Bird is thrilled to announce our expansion to Chicago We are seeking passionate individuals to join our dynamic team and make a difference in the heart of Chicago.

Alston & Bird is conducting a search for an experienced Legal Administrative Assistant to assist with supporting its growing presence in our Chicago office. The Legal Administrative Assistant will be part of a team supporting the firm attorneys in our Health Care Practice Group. The role involves performing a range of administrative tasks, such as typing and revising correspondence, memoranda, documents, timesheets, and project work; proofreading to ensure the quality of all documents; managing telephone and mail distribution; arranging travel; and maintaining file systems. The ideal candidate will be a strong team player, eager to learn and develop while making a meaningful contribution to the practice group.

The Legal Administrative Assistant should have work experience in:

  • Administrative skills
  • Word processing skills
  • General office procedures and filing techniques
  • The capability to concentrate on detail and organize work
  • The ability to work with a wide spectrum of individuals
  • Heavy administrative work
  • Typing, editing and proofreading correspondence and legal documents
  • Entering attorney time
  • Billing
  • Answering telephones and sorting mail
  • Maintaining client portals
  • Coordinating travel arrangements
  • Processing expense reimbursements
  • Interacting with clients and maintaining files
  • Must be proficient in MS Word, Outlook, and Excel

Skills Needed to be Successful

  • Have exceptional administrative and word processing skills.
  • Have the ability to organize and prioritize numerous tasks and complete them under time constraints. Have great attention to detail, and the ability to concentrate and organize work. Must be able to work well independently while handling complex situations, analytical, and self-starters.
  • Able to work with a wide spectrum of individuals. Possess good communication and interpersonal skills, along with an enthusiastic team player attitude and a strong work ethic.
  • Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.
  • A minimum of 5+ years of prior experience in a law firm is highly desirable.
  • A high school diploma is required; an associate or bachelor's Degree is highly preferred.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background check will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact us at

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.