Coordinator, Company Management, Sea Operations

1 month ago

New York, New York, United States RWS Entertainment Group Full time

As the world's largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.
Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global's team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDSTM Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney's The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit
Reporting directly to the Director, Operations at Sea, the role of Coordinator, Company Management, includes:
Role & Responsibilities

  • Maintain departmental calendar, staff documentation and daily schedules.
  • Coordinate materials and keep record of notes for production development and departmental meetings.
  • Arrange, organize, and distribute specific communication materials.
  • Update training handbooks, materials, and signage.
  • Facilitate timely sharing of information to all relevant parties.
  • Submit expense reports, accounts payables and reimbursements for department, as needed.
  • Assist travel Coordinator with Cruise Line Travel, Housing & Transfer Logistics
  • Coordinate Performer Pre-Employment Medical Exam Appointments
  • Maintain and draft departmental S.O.P.'s as assigned and ensure the departmental "Knowledge Base" is kept up to date.
  • Create or update Performer Orientation presentations as assigned.
  • Assist in completion of various rehearsal pre-production tasks as assigned (tape-outs, prop requests, etc.)
  • Lead Performer onboarding process throughout the rehearsal period.
  • Provide rehearsal coverage when lead Production Manager is onsite.

Please Note: While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not an exhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned
Qualifications

  • BFA/BA degree in Theatre, Arts Management, or Production Management or comparable work experience.
  • 1-2 years of administrative experience
  • Preferred experience with live show entertainment (Cruise Ship Production and Theme/Amusement Park experience a plus, but not mandatory).
  • Attention to detail: please type the word "Blue Iguana" on the top your resume prior to applying
  • Logistically minded but possesses the ability to understand the creative process.
  • Effective written and verbal communication skills
  • Must be proficient in Excel and MS Office applications on Apple based hardware.
  • Strong interpersonal skills and outstanding attention to detail
  • Self-motivated with the ability to work independently.
  • Timely concurrent management of multiple projects
  • A flexible schedule allowing for travel as needed.

Company Benefits
Progressive PTO, Citi Bike membership, Commuter benefits, Health benefits - Medical, Dental, and Vision, Pet-friendly office, paid parental leave, 401k with company match, Employee Enrichment Program, complimentary tickets to Broadway/Off Broadway shows and industry events as available, Summer Fridays.
Estimated Start Date: July 1, 2024
Status: Mobile
Salary: $62,400Diversity and Inclusion Statement
DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life experiences, knowledge, self-expression and capabilities are a contribution to our culture, as well as our reputation and achievements.
So bring all of who you are, no questions asked.

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