Administrative Services Assistant

3 weeks ago

Lexington, Kentucky, United States University of Kentucky Full time
Posting Details

Posting Details

Job Title Administrative Services Assistant
Requisition Number RE46887
Working Title Operations Manager
Department Name 1B210:Career and Academic Support
Work Location Lexington, KY
Grade Level 42
Salary Range $ /hour
Type of Position Staff
Position Time Status Full-Time
Required Education
AA

Click here for more information about equivalencies:
Required Related Experience
4 yrs

Required License/Registration/Certification
None

Physical Requirements
Sitting for long periods of time, occasional lifting of objects up to 20 lbs. and repetitive motion tasks.

Shift
Monday - Friday; 7:45 am - 4:45 pm

Job Summary
The Operations Manager is responsible for managing the Stuckert Career Center's office administration, technical systems, and business operations. This role involves overseeing the communication systems, including email, phone, and scheduling, as well as managing daily office functions, mail processing, building reservations and maintenance. The Operations Manager will coordinate logistics for events and maintain the center's website and appointment scheduling system.

In addition, this position involves financial management tasks such as budget reporting, procurement card workflow, and ensuring compliance with university purchasing guidelines. The Operations Manager will supervise a team of student assistants, providing training, and managing schedules.

This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate will be service-oriented, adaptable, and capable of both independent and collaborative work. The Operations Manager must demonstrate strong communication and customer service skills, work effectively with a diverse range of stakeholders, and uphold university policies and confidentiality standards.

The University of Kentucky Office for Student Success operates from a student-centered foundation. We seek to build a strong community through the care of and concern for every member of Student Success. We cultivate an equity-minded working and learning environment where people are seen and valued. We strive to revolutionize student success practice through a culture of ingenuity, excellence, agency, and accountability. The twenty-five units and five areas that comprise Student Success are committed to one vision: designing and delivering unparalleled student services. To learn more about the Office for Student Success, visit:.

Skills / Knowledge / Abilities
Proficiency with SAP and other customer relationship management (CRM) platforms, website content management systems, communications and scheduling systems, and Microsoft 365 applications and programs. Prefer direct experience and training with UK campus technology systems. Managing technical communications systems for the Career Center, including primary oversight of office e-mail, a multi-line phone, and scheduling systems.

Does this position have supervisory responsibilities? No
Preferred Education/Experience
  • Prefer a Bachelor's degree.
  • Prefer a minimum of 2 years of experience in a college/university setting.
  • Proficiency with SAP and other customer relationship management (CRM) platforms, website content
  • management systems, communications and scheduling systems, and Microsoft 365 applications and
  • programs. Prefer direct experience and training with UK campus technology systems.
  • Experience working with diverse populations
  • Experience providing service to employers and community partners.
Deadline to Apply 09/01/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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