Administrative Assistant
Found in: beBee jobs US - 3 weeks ago
We are looking for a responsible Administrative Assistant to perform various administrative, clerical, and marketing tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, managing our company's general administrative activities, and planning/executing marketing efforts. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like Microsoft applications and office equipment. If you also have previous experience as a secretary, executive assistant, or administrative assistant and are familiar with our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.
Responsibilities- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Maintain a filing system
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Undertake receptionist responsibilities, exemplifying the company brand in service and presentation.
- Perform general office tasks to ensure smooth daily operations.
- Manage social media platforms, enhancing brand awareness.
- Plan and execute email marketing campaigns for audience engagement.
- Assist with accounting tasks as needed
- Other duties as assigned
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficient in Microsoft Office Suite (Outlook, Excel, and PowerPoint, in particular).
- Strong organizational skills with the ability to manage multiple projects simultaneously, meet deadlines, and appropriately prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- High School degree required, Bachelor's degree preferred
- Additional qualification as an Administrative Assistant or Secretary is a plus.
- Knowledge of marketing strategies and experience with marketing software are also a plus.
- City Wide offers a competitive compensation package to include base salary and the following benefits for qualifying employees:
- A competitive compensation package including base salary, profit share commission, and paid vacation/holiday time.
- No weekend or holiday requirements
- Health, vision, dental, accidental, and life insurance options offered
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